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Board Resolution Change Of Address

Board Resolution Change Of Address Template for New Zealand

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Key Requirements PROMPT example:

Board Resolution Change Of Address

"I need a Board Resolution Change of Address for my New Zealand tech company, relocating our registered office from Auckland CBD to Wellington effective March 1, 2025, with authorization for the Company Secretary to file all necessary documents."

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Document background
A Board Resolution Change Of Address is a crucial corporate governance document required when a New Zealand company changes its registered office or address for service. This document is necessary to comply with the Companies Act 1993 and must be filed with the New Zealand Companies Office within the prescribed timeframe. The resolution should be passed at a properly convened board meeting or by written resolution, documenting the board's approval of the new address and authorizing the necessary notifications to authorities. It forms part of the company's official records and demonstrates proper corporate governance in handling address changes. The document is typically required when a company relocates its operations, changes its principal place of business, or updates its address for service of documents.
Suggested Sections

1. Meeting Details: Date, time, location/medium of the meeting, and company name

2. Attendance: List of directors present and absent, noting chairperson

3. Quorum: Confirmation that quorum requirements are met as per company constitution

4. Current Address: Statement of the current registered office and/or address for service

5. Resolution: Formal resolution to change the address, including the new address details and effective date

6. Notice Requirements: Confirmation of compliance with notice requirements for address change

7. Authorization: Authorization for filing necessary forms with the Companies Office

8. Closure: Formal closing of the meeting and signature block

Optional Sections

1. Preliminary Discussion: Include if there was significant discussion about the address change that needs to be recorded

2. Related Resolutions: Include if other related matters were resolved in the same meeting

3. Compliance Statement: Include if specific regulatory compliance needs to be noted

4. Postal Address Change: Include if postal address is different from registered office address

5. Delegation of Authority: Include if specific persons are being authorized to handle the change process

Suggested Schedules

1. New Address Details: Complete details of new address including post code and any relevant property information

2. Notice of Change Form: Draft of the Companies Office form to be filed

3. Lease Agreement Reference: If relevant, reference to new property lease agreement or similar documentation

4. Director Attendance Record: If meeting held virtually, evidence of attendance such as electronic participation records

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

All Business Sectors

Corporate Services

Legal Services

Real Estate

Professional Services

Financial Services

Retail

Manufacturing

Technology

Healthcare

Education

Non-Profit Organizations

Relevant Teams

Legal

Corporate Governance

Administration

Corporate Services

Compliance

Operations

Facilities Management

Company Secretariat

Board Services

Executive Office

Relevant Roles

Company Director

Board Member

Company Secretary

Corporate Governance Officer

Legal Counsel

Compliance Officer

Managing Director

CEO

CFO

Administrative Officer

Operations Manager

Facilities Manager

Corporate Services Manager

Industries
Companies Act 1993: Primary legislation governing company operations in New Zealand, particularly sections 186-189 regarding registered office requirements and notification of changes
Companies (Annual Return) Notice 2014: Regulations concerning the updating and maintaining of company details with the Companies Office
Financial Markets Conduct Act 2013: Relevant if the company is publicly listed, requiring disclosure of material changes including registered office address
Company Constitution: While not legislation, the company's constitution must be consulted for any specific requirements regarding board resolutions and address changes
Companies (Fees) Regulations 2022: Regulations governing any fees payable for filing address changes with the Companies Office
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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