3 Day Demand Letter Template for New Zealand

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Key Requirements PROMPT example:

3 Day Demand Letter

"I need a 3 Day Demand Letter for my construction company to recover NZD 45,000 from a commercial client who has failed to pay for services rendered in January 2025, including a calculation of default interest at 5% per annum."

Document background
The 3 Day Demand Letter is a crucial document in New Zealand's debt recovery process, typically used when previous attempts to collect payment have been unsuccessful. It serves as a final formal notice before initiating legal proceedings, providing the debtor with one last opportunity to settle the outstanding amount. This document must comply with New Zealand's legal requirements and typically includes detailed information about the debt, payment history, and clear payment instructions. The three-day timeframe is specifically chosen to create urgency while providing a reasonable period for response. The letter should be professionally drafted to maintain business relationships while clearly communicating the serious nature of the situation and potential legal consequences of non-payment.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor or their representative

2. Recipient Details: Full legal name and address of the debtor

3. Date: Current date of the letter

4. Subject Line: Clear indication that this is a demand letter with reference numbers if applicable

5. Debt Details: Specific amount owed, origin of the debt, and date the debt was incurred

6. Payment History: Brief summary of previous payment attempts or communications

7. Formal Demand: Clear statement demanding payment within 3 days

8. Payment Instructions: Specific details on how and where to make the payment

9. Legal Consequences: Statement of intended legal action if payment is not received within the specified timeframe

Optional Sections

1. Interest Calculation: Include when charging interest on the outstanding amount, showing calculation method and total

2. Security Details: Include when the debt is secured against specific assets or property

3. Previous Correspondence Reference: Include when there has been significant prior communication about the debt

4. Settlement Options: Include when willing to accept payment arrangements or partial settlement

5. Without Prejudice Save As To Costs: Include when the letter contains settlement proposals that shouldn't be used in court

Suggested Schedules

1. Statement of Account: Detailed breakdown of the debt, including original amount, payments made, interest, and current balance

2. Copy of Original Agreement: Copy of the contract or agreement that gave rise to the debt

3. Payment History Record: Detailed record of all payments made and missed payments

4. Correspondence Log: Copies of relevant previous correspondence regarding the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Retail

Construction

Professional Services

Manufacturing

Real Estate

Healthcare

Education

Technology

Hospitality

Wholesale Trade

Small Business

Corporate Services

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Collections

Administration

Corporate Services

Risk Management

Customer Relations

Operations

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Controller

Credit Manager

Collections Officer

Finance Manager

Business Owner

Legal Counsel

Debt Recovery Specialist

Account Manager

Chief Financial Officer

Company Secretary

Administrative Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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