Standard Supplier Agreement Template for Netherlands

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Key Requirements PROMPT example:

Standard Supplier Agreement

"I need a Standard Supplier Agreement under Dutch law for a technology hardware supplier, with strong quality control provisions and specific requirements for handling intellectual property rights and product warranties."

Document background
The Standard Supplier Agreement serves as the primary contractual framework for businesses operating in the Netherlands to establish and manage their supplier relationships. This document is designed for use when a company needs to create a formal, legally compliant relationship with its suppliers under Dutch law. The agreement covers essential aspects such as supply terms, quality requirements, pricing, liability, and risk allocation, while ensuring compliance with Dutch civil code and relevant EU regulations. It is particularly suitable for ongoing supply relationships rather than one-off purchases and can be customized through its schedules to address specific industry requirements or commercial terms. The Standard Supplier Agreement includes both mandatory provisions required under Dutch law and common commercial terms that reflect market practice in the Netherlands.
Suggested Sections

1. Parties: Identification of the contracting parties with full legal names and registered addresses

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Scope of Supply: Detailed description of goods and/or services to be provided by the supplier

5. Ordering Process: Procedures for placing and accepting orders, including any minimum order requirements

6. Delivery and Acceptance: Terms relating to delivery, inspection, and acceptance of goods/services

7. Price and Payment: Pricing structure, payment terms, invoicing requirements, and any price adjustment mechanisms

8. Quality Requirements: Quality standards, specifications, and compliance requirements

9. Warranties: Supplier warranties regarding goods/services, capacity, and authority

10. Liability and Indemnification: Allocation of risks, limitation of liability, and indemnification obligations

11. Insurance: Required insurance coverage and minimum limits

12. Confidentiality: Protection of confidential information and trade secrets

13. Term and Termination: Duration of agreement, renewal terms, and termination rights

14. Force Majeure: Events excusing performance and related procedures

15. General Provisions: Standard boilerplate clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Data Protection: Required if personal data processing is involved, addressing GDPR compliance

2. Intellectual Property: Required if IP rights are being created, licensed, or transferred

3. Service Levels: Include when specific performance metrics and remedies need to be defined

4. Business Continuity: Important for critical suppliers or high-value agreements

5. Compliance with Laws: Detailed compliance obligations for regulated industries or high-risk activities

6. Anti-Corruption: Required for international contracts or high-risk jurisdictions

7. Environmental Requirements: Important for suppliers of goods or services with environmental impact

8. Subcontracting: Include if supplier may need to subcontract certain obligations

9. Change Control: Required for long-term or complex supply arrangements

Suggested Schedules

1. Schedule 1 - Goods and Services Description: Detailed specifications of goods/services to be supplied

2. Schedule 2 - Pricing Schedule: Detailed pricing, including any volume discounts or special rates

3. Schedule 3 - Service Levels and KPIs: Specific performance metrics and measurement criteria

4. Schedule 4 - Technical Requirements: Detailed technical specifications and standards

5. Schedule 5 - Locations: Delivery locations and specific requirements per location

6. Schedule 6 - Key Personnel: List of key supplier personnel and their roles

7. Schedule 7 - Form of Purchase Order: Standard form for ordering under the agreement

8. Schedule 8 - Data Processing Agreement: GDPR-compliant data processing terms if applicable

9. Schedule 9 - Business Continuity Plan: Supplier's business continuity and disaster recovery procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Technology

Retail

Professional Services

Construction

Healthcare

Energy

Telecommunications

Financial Services

Logistics

Food and Beverage

Automotive

Consumer Goods

Relevant Teams

Procurement

Legal

Finance

Operations

Supply Chain

Compliance

Risk Management

Commercial

Quality Assurance

Vendor Management

Relevant Roles

Procurement Manager

Supply Chain Director

Legal Counsel

Commercial Director

Operations Manager

Contract Manager

Chief Financial Officer

Risk Manager

Compliance Officer

Category Manager

Vendor Manager

Business Development Manager

Quality Assurance Manager

Finance Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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