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Research Grant Agreement

Research Grant Agreement Template for Netherlands

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Key Requirements PROMPT example:

Research Grant Agreement

"I need a Research Grant Agreement for a 12-month university medical research project starting March 2025, with a €500,000 grant from the Dutch Health Research Council, including standard reporting requirements and data sharing provisions."

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Document background
The Research Grant Agreement is a essential legal instrument used in the Netherlands to formalize research funding arrangements between funding organizations and research institutions. This document is typically employed when a funding body (public or private) wishes to provide financial support for specific research projects while ensuring proper governance and accountability. The agreement comprehensively covers grant administration, research obligations, intellectual property rights, and compliance requirements under Dutch law. It includes specific provisions required by Dutch research funding regulations and addresses key aspects such as data protection under GDPR, financial reporting, and research output management. The document is structured to comply with Dutch Civil Code requirements while incorporating international best practices in research funding administration.
Suggested Sections

1. Parties: Identification of the grant-giving organization and the recipient institution/researcher

2. Background: Context of the research grant and general purpose of the agreement

3. Definitions: Definitions of key terms used throughout the agreement

4. Grant Award: Details of the grant amount, payment schedule, and funding conditions

5. Project Scope: Description of the research project, objectives, and deliverables

6. Duration: Term of the grant agreement, including start and end dates

7. Obligations of the Recipient: Key responsibilities and commitments of the grant recipient

8. Reporting Requirements: Financial and technical reporting obligations and deadlines

9. Intellectual Property Rights: Ownership and rights regarding research outputs and results

10. Confidentiality: Provisions for handling confidential information

11. Publication and Publicity: Requirements for publishing research results and acknowledging funding

12. Data Management: Requirements for data collection, storage, and sharing

13. Financial Management: Rules for financial administration and eligible costs

14. Termination: Conditions and procedures for early termination

15. General Provisions: Standard legal provisions including governing law and dispute resolution

Optional Sections

1. Equipment and Assets: Required when the grant includes funding for significant equipment purchases

2. Collaboration Partners: Needed when the research involves external collaboration partners

3. Human Subjects Research: Required for research involving human participants

4. International Transfer: Needed when research involves international data or fund transfers

5. Commercial Exploitation: Required when there is potential for commercial application of research results

6. Student Involvement: Needed when the research involves students or PhD candidates

7. Background IP: Required when pre-existing IP is being used in the research

8. Ethics and Compliance: Required for research in sensitive areas or with specific ethical considerations

Suggested Schedules

1. Research Proposal: Detailed description of the research project, methodology, and timeline

2. Budget Breakdown: Detailed budget allocation and eligible cost categories

3. Payment Schedule: Timeline and conditions for grant payments

4. Reporting Templates: Standard forms for technical and financial reporting

5. Key Personnel: List of primary researchers and their roles

6. Data Management Plan: Detailed plan for handling research data

7. Background IP Schedule: List of relevant pre-existing intellectual property

8. Ethics Approvals: Copies of relevant ethics committee approvals

9. Equipment Schedule: List of major equipment to be purchased or used

10. Monitoring and Evaluation Framework: Criteria and methods for assessing project progress

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Background IP
Budget
Confidential Information
Deliverables
Effective Date
Eligible Costs
Equipment
Foreground IP
Grant
Grant Period
Intellectual Property Rights
Key Personnel
Milestones
Project
Project Plan
Principal Investigator
Research
Research Data
Research Institution
Research Outputs
Research Team
Results
Scientific Misconduct
Sponsor
Technical Information
Third Party IP
Work Program
Background Materials
Completion Date
Data Protection Laws
Force Majeure
Funding Schedule
Grant Administrator
Host Institution
Project Manager
Publication
Reporting Period
Start Date
Clauses
Grant Award
Duration
Payment Terms
Research Scope
Reporting Requirements
Financial Management
Intellectual Property Rights
Confidentiality
Data Protection
Publication Rights
Research Ethics
Compliance
Project Management
Equipment and Materials
Record Keeping
Audit Rights
Force Majeure
Termination
Liability and Indemnification
Insurance
Assignment
Amendment
Dispute Resolution
Governing Law
Notices
Entire Agreement
Severability
Third Party Rights
Anti-Corruption
State Aid Compliance
Tax Provisions
Personnel
Collaboration
Research Data Management
Monitoring and Evaluation
Research Integrity
Background IP
Foreground IP
Ethics Approval
Human Subjects Research
Publication and Publicity
Grant Administration
Relevant Industries

Higher Education

Scientific Research

Healthcare and Medical Research

Technology and Innovation

Environmental Sciences

Social Sciences

Life Sciences

Engineering

Agricultural Research

Biotechnology

Clean Energy

Information Technology

Public Sector

Non-Profit

Industrial Research

Relevant Teams

Legal

Research Administration

Finance

Compliance

Grant Management

Research Development

Technology Transfer

Academic Affairs

Project Management

Contracts Administration

Relevant Roles

Research Director

Grant Manager

Principal Investigator

Legal Counsel

Research Administrator

Finance Manager

Compliance Officer

Project Manager

Research Coordinator

Contract Manager

Technology Transfer Officer

Department Head

Research Policy Officer

Grant Writer

Academic Director

Research Development Manager

Industries
Dutch Civil Code (Burgerlijk Wetboek): The fundamental law governing contracts and agreements in the Netherlands, particularly Book 6 on general contract law and Book 7 on specific contracts
General Administrative Law Act (Algemene wet bestuursrecht): Relevant for research grants from public institutions, governing administrative decisions and procedures
Dutch Copyright Act (Auteurswet): Governs intellectual property rights related to research outputs and publications
Patents Act (Rijksoctrooiwet): Regulates patent rights for potential inventions resulting from the research
GDPR (AVG - Algemene verordening gegevensbescherming): Regulates the processing of personal data in research activities
Higher Education and Research Act (WHW - Wet op het hoger onderwijs en wetenschappelijk onderzoek): Framework for research activities in higher education institutions
Dutch Tax Law (Wet inkomstenbelasting): Governs taxation aspects of research grants and funding
Government Accounts Act (Comptabiliteitswet): Relevant for public funding accountability and transparency requirements
Dutch Competition Act (Mededingingswet): May be relevant if the research grant involves commercial activities or state aid
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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