Wage Verification Letter Template for Netherlands

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Key Requirements PROMPT example:

Wage Verification Letter

"I need a Wage Verification Letter for our senior software developer who is applying for a mortgage; the letter should detail their permanent employment status, current salary of €85,000 per year, and confirmation of their expected bonus in March 2025."

Document background

The Wage Verification Letter (werkgeversverklaring) is a crucial document in the Dutch employment landscape, serving as an official verification of employment terms and compensation. This document becomes necessary when employees need to prove their income and employment status to third parties, most commonly for mortgage applications, rental agreements, or visa purposes. Under Dutch law, the letter must comply with privacy regulations (GDPR/AVG) while providing accurate information about employment terms, salary, and additional benefits. The document typically includes current gross salary, employment duration, contract type, and any additional compensation components. Its format and content are often standardized to meet requirements set by Dutch financial institutions and government authorities, making it a widely recognized and accepted form of employment verification across the Netherlands.

Suggested Sections

1. Letter Header: Company letterhead including full legal name, address, and contact details of the employer

2. Date and Reference: Current date and any reference number for the letter

3. Recipient Information: Name and address of the receiving party or 'To Whom It May Concern'

4. Employee Information: Full name, date of birth, and position of the employee

5. Employment Confirmation: Confirmation of employment status, including start date and type of contract (permanent/temporary)

6. Salary Information: Current gross monthly salary, including holiday allowance and fixed components

7. Authentication: Signature block with name, title of authorized company representative, and company stamp if applicable

Optional Sections

1. Additional Compensation: Details of bonuses, overtime payments, or other variable compensation when relevant for the verification purpose

2. Employment History: Previous positions and salary progression within the company if requested

3. Working Hours: Specification of working hours if not full-time or if relevant for the verification purpose

4. Special Allowances: Details of any special benefits or allowances (transport, phone, etc.) when relevant

5. Future Employment: Information about confirmed future salary increases or contract changes if applicable

6. Purpose Statement: Specific statement about the purpose of the letter when required (e.g., for mortgage application)

Suggested Schedules

1. Salary Specification: Detailed breakdown of salary components for the last 1-3 months if requested

2. Employment Contract Extract: Relevant excerpts from the employment contract if needed for verification

3. Historical Salary Overview: Overview of salary development over a specified period if requested

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Identification
Employment Status
Compensation
Privacy
Verification
Declaration
Authorization
Employment Terms
Additional Benefits
Authentication
Data Protection
Purpose Statement
Contact Information
Certification

Relevant Industries

Banking and Financial Services

Real Estate

Human Resources

Professional Services

Manufacturing

Technology

Healthcare

Education

Retail

Construction

Government

Non-profit

Telecommunications

Transportation

Energy

Relevant Teams

Human Resources

Finance

Administration

Legal

Compliance

Payroll

Operations

Employee Relations

Corporate Services

Relevant Roles

HR Manager

HR Director

Payroll Administrator

Finance Manager

Office Manager

HR Business Partner

Chief Financial Officer

HR Administrator

Financial Controller

Operations Manager

Administrative Manager

Compliance Officer

Legal Counsel

HR Operations Manager

Compensation and Benefits Manager

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Authors

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