Acceptance Of Termination Letter Template for Netherlands

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Key Requirements PROMPT example:

Acceptance Of Termination Letter

"I need an Acceptance of Termination Letter for our senior software developer who has voluntarily resigned, with their last working day being March 15, 2025, and we need to include clauses about ongoing project handover and return of company equipment."

Document background
The Acceptance Of Termination Letter is a crucial document in Dutch employment relationships that formally acknowledges the end of an employment contract. This document is typically used when an employee has submitted their resignation or when both parties have mutually agreed to end the employment relationship. The letter serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses company property return, and may reference ongoing obligations such as confidentiality or non-compete clauses. Under Dutch law, this document helps ensure compliance with employment legislation and provides clear documentation of the termination process. It should be drafted in accordance with the Dutch Civil Code and any applicable Collective Labour Agreements (CAOs), making it an essential tool for proper employment relationship closure.
Suggested Sections

1. Date and Address Block: Formal letter heading with date and recipient's details

2. Subject Line: Clear indication that this is an acceptance of employment termination

3. Reference to Original Resignation: Mention of the employee's resignation letter/notice and its date

4. Confirmation of Termination: Explicit acceptance of the resignation and confirmation of the last working day

5. Final Payment Terms: Overview of final salary, unused vacation days, and any other outstanding payments

6. Company Property: Reference to return of company property and deadline

7. Closing Statement: Professional closing with gratitude for service

8. Signature Block: Space for employer's signature and title

Optional Sections

1. Transition Period Arrangements: Include when there are specific handover requirements or ongoing projects

2. Reference to Non-Compete/Confidentiality: Include when reminding of ongoing obligations post-employment

3. Reference Letter Offer: Include when the company is willing to provide a reference letter

4. Benefits Continuation: Include when there are specific arrangements regarding insurance or benefits

5. Exit Interview: Include when an exit interview will be scheduled

6. Professional Development Funds: Include when there are outstanding training or education budgets to address

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final salary, vacation pay, and other compensation

2. Company Property Checklist: List of company items to be returned

3. Benefits Summary: Overview of benefit termination dates and transition information

4. Handover Document Template: Template for documenting ongoing work and projects if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Energy

Transportation

Media and Entertainment

Non-profit

Public Sector

Relevant Teams

Human Resources

Legal

Administration

Executive Leadership

Operations

Finance

Corporate Services

Personnel Administration

Compliance

General Management

Relevant Roles

HR Manager

HR Director

Legal Counsel

HR Business Partner

Office Manager

Department Manager

Managing Director

CEO

CFO

Operations Manager

Administrative Manager

Personnel Officer

HR Administrator

Company Secretary

General Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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