Document background
The Order Acceptance Letter is a crucial document in Dutch commercial transactions that formally confirms a supplier's acceptance of a customer's purchase order. Used primarily in business-to-business contexts under Dutch law, this document serves multiple purposes: it confirms the existence of a legally binding agreement, documents the exact terms accepted, and provides clear evidence of contract formation under the Dutch Civil Code (Burgerlijk Wetboek). The Order Acceptance Letter typically follows receipt of a purchase order and should be issued promptly to confirm the supplier's commitment to the stated terms, including specifications, pricing, delivery schedules, and any special conditions. This document is particularly important in Dutch commercial practice as it helps prevent future disputes by clearly documenting the agreed terms and conditions at the time of contract formation.
