Software Contractor Agreement Template for Malaysia

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Key Requirements PROMPT example:

Software Contractor Agreement

"I need a Software Contractor Agreement governed by Malaysian law for engaging three independent contractors to develop our e-commerce platform, starting January 2025, with strong IP protection clauses and milestone-based payments."

Document background

The Software Contractor Agreement is essential for businesses operating in Malaysia that need to engage external software development expertise while maintaining clear legal boundaries and protections. This document is particularly relevant in today's digital economy where companies increasingly rely on external technical expertise for software development projects. The agreement complies with Malaysian law, including the Contracts Act 1950, Copyright Act 1987, and Personal Data Protection Act 2010, while addressing crucial aspects such as intellectual property rights, confidentiality, project deliverables, and payment terms. It's designed to protect both parties' interests while providing a clear framework for successful project execution.

Suggested Sections

1. Parties: Identification of the contracting company and the contractor, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement, brief description of the company's business, and the purpose of engaging the contractor

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the software development services to be provided by the contractor

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Compensation and Payment Terms: Payment rates, schedule, invoicing requirements, and payment methods

7. Intellectual Property Rights: Ownership and transfer of IP rights for work created during the engagement

8. Confidentiality: Protection of confidential information and trade secrets

9. Contractor's Obligations: Key responsibilities, deliverables, and performance standards

10. Company's Obligations: Company's responsibilities including provision of necessary resources and information

11. Independent Contractor Status: Clear statement of contractor's status as independent contractor, not an employee

12. Warranties and Representations: Contractor's warranties regarding services and compliance with laws

13. Limitation of Liability: Limits on liability and indemnification provisions

14. General Provisions: Standard clauses including governing law, notices, and entire agreement

Optional Sections

1. Non-Compete: Restrictions on working with competitors, used when contractor has access to sensitive competitive information

2. Source Code Escrow: Provisions for source code safekeeping, relevant for critical software development

3. Data Protection: Specific obligations regarding personal data handling, required if dealing with personal data

4. Insurance: Insurance requirements, important for high-value or high-risk projects

5. Change Control: Process for managing changes to scope or specifications, useful for complex projects

6. Disaster Recovery: Business continuity requirements, important for critical systems development

7. Exit Management: Detailed transition procedures, important for long-term or complex engagements

8. Service Levels: Specific performance metrics and standards, useful for ongoing maintenance contracts

Suggested Schedules

1. Schedule 1 - Services Description: Detailed specification of services, deliverables, and technical requirements

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment milestones

3. Schedule 3 - Service Levels: Performance metrics, response times, and quality standards

4. Schedule 4 - Approved Sub-contractors: List of pre-approved sub-contractors if applicable

5. Appendix A - Project Timeline: Detailed project phases, milestones, and deadlines

6. Appendix B - Technical Requirements: Specific technical specifications and requirements

7. Appendix C - Testing and Acceptance Criteria: Criteria and procedures for accepting deliverables

8. Appendix D - Company Policies: Relevant company policies contractor must comply with

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Financial Services

E-commerce

Healthcare

Education

Manufacturing

Telecommunications

Professional Services

Government & Public Sector

Retail

Media & Entertainment

Relevant Teams

Legal

Information Technology

Procurement

Human Resources

Operations

Project Management Office

Software Development

Information Security

Compliance

Finance

Technical Operations

Relevant Roles

Chief Technology Officer

IT Director

Project Manager

Software Development Manager

Legal Counsel

Procurement Manager

HR Director

Contract Administrator

Technical Lead

Operations Manager

Chief Information Officer

Software Engineer

Systems Architect

Product Owner

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