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Property Management Contract

Property Management Contract Template for Malaysia

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Key Requirements PROMPT example:

Property Management Contract

"I need a Property Management Contract for a 20-story commercial building in Kuala Lumpur, Malaysia, starting from March 2025, with particular emphasis on green building maintenance standards and energy efficiency management."

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Document background
The Property Management Contract serves as a fundamental legal instrument in the Malaysian real estate sector, essential for establishing professional property management relationships in compliance with the Strata Management Act 2013 and related regulations. This document is typically used when property owners, management corporations, or developers seek to engage professional property management services for their real estate assets. It comprehensively outlines the scope of management services, financial arrangements, maintenance responsibilities, and compliance requirements specific to Malaysian property law. The contract provides crucial protection for all parties by clearly defining roles, responsibilities, and performance standards while ensuring adherence to local legal requirements and industry best practices.
Suggested Sections

1. Parties: Identification of the property owner/management corporation and the property management company

2. Background: Context of the agreement including property details and purpose of engagement

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of property manager and duration of contract

5. Property Manager's Duties and Responsibilities: Comprehensive list of core management services and obligations

6. Standard of Care: Required level of professional service and compliance with industry standards

7. Financial Management: Management of property funds, accounts, and financial reporting obligations

8. Maintenance and Repairs: Obligations regarding property maintenance, repairs, and upkeep

9. Insurance Requirements: Required insurance coverage and related obligations

10. Fees and Payment Terms: Management fees, payment schedule, and additional charges

11. Reporting Requirements: Regular reporting obligations and documentation requirements

12. Termination: Conditions and procedures for contract termination

13. Indemnification: Mutual indemnification provisions and liability limitations

14. Governing Law: Specification of Malaysian law as governing law and jurisdiction

15. General Provisions: Standard contract clauses including notices, amendments, and assignment

Optional Sections

1. Emergency Services: For properties requiring 24/7 emergency response services

2. Security Services: For properties requiring specific security management

3. Facility Management: For properties with complex facilities like swimming pools or gyms

4. Tenant Management: For properties with rental units requiring tenant coordination

5. Environmental Compliance: For properties with specific environmental management requirements

6. Staff Management: For properties requiring on-site staff management

7. Marketing Services: For properties requiring promotional or leasing services

8. Special Projects Management: For properties undergoing renovation or development projects

Suggested Schedules

1. Schedule A - Property Details: Detailed description of the managed property including boundaries and facilities

2. Schedule B - Scope of Services: Detailed breakdown of all management services to be provided

3. Schedule C - Fee Structure: Detailed breakdown of all fees, charges and payment terms

4. Schedule D - Performance Standards: Specific KPIs and service standards to be maintained

5. Schedule E - Maintenance Schedule: Regular maintenance schedule and procedures

6. Schedule F - Emergency Procedures: Emergency response protocols and contact information

7. Schedule G - Required Reports: Templates and timing for required management reports

8. Schedule H - Insurance Requirements: Detailed insurance coverage requirements and limits

9. Appendix 1 - Property Plans: Floor plans and site maps of the property

10. Appendix 2 - Equipment Inventory: List of maintained equipment and assets

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Clauses
Appointment
Term and Renewal
Scope of Services
Property Manager Duties
Standard of Care
Fees and Payments
Financial Management
Maintenance and Repairs
Insurance
Health and Safety
Compliance
Reporting Requirements
Record Keeping
Staff and Personnel
Emergency Services
Security
Confidentiality
Data Protection
Intellectual Property
Liability and Indemnification
Force Majeure
Termination
Assignment
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Amendments
Warranties and Representations
Relevant Industries

Real Estate

Property Management

Facilities Management

Commercial Real Estate

Residential Real Estate

Retail Property

Industrial Property

Mixed-use Development

Hospitality

Office Space Management

Relevant Teams

Legal

Property Management

Operations

Facilities Management

Asset Management

Maintenance

Finance

Administration

Compliance

Real Estate

Contract Management

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Building Manager

Asset Manager

Operations Manager

Maintenance Manager

Property Management Director

Real Estate Director

Facilities Director

Legal Counsel

Contract Manager

Property Administrator

Strata Manager

Building Operations Supervisor

Industries
Strata Management Act 2013 (Act 757): Primary legislation governing the management of stratified properties in Malaysia, including responsibilities of property managers, maintenance requirements, and management corporation duties
Valuers, Appraisers, Estate Agents and Property Managers Act 1981: Regulates the registration and conduct of property managers, establishing professional standards and requirements for property management services
Contracts Act 1950: Provides the fundamental legal framework for contract formation, validity, and enforcement in Malaysia
Housing Development (Control and Licensing) Act 1966: Relevant for residential property management, covering housing development projects and maintenance responsibilities
Consumer Protection Act 1999: Protects the rights of property owners/tenants as consumers of property management services
Strata Management (Maintenance & Management) Regulations 2015: Detailed regulations on maintenance and management of stratified properties, including common property management
Personal Data Protection Act 2010: Governs the collection and handling of personal data of property owners/tenants in property management systems
Occupational Safety and Health Act 1994: Ensures safety standards in property management operations and maintenance activities
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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