Non Disclosure Agreement For Personal Assistant Template for Malaysia

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Key Requirements PROMPT example:

Non Disclosure Agreement For Personal Assistant

"I need a Non-Disclosure Agreement for a Personal Assistant who will be working in my family office in Kuala Lumpur from March 2025, with access to both personal family matters and business investments, and who will coordinate with our international offices in Singapore and Hong Kong."

Document background

The Non-Disclosure Agreement For Personal Assistant is essential when engaging Personal Assistants who will have access to sensitive information in Malaysia. This document is typically used at the start of employment or engagement of a PA, whether they are working for an individual, family, or corporate employer. It addresses the unique aspects of a PA's role, including access to personal, financial, and business information, while ensuring compliance with Malaysian legislation, particularly the Personal Data Protection Act 2010 and the Employment Act 1955. The agreement is designed to protect employers' interests while clearly outlining the PA's obligations regarding confidentiality, data protection, and information handling. It's particularly relevant given the increasing professionalization of the PA role and the growing importance of data protection in modern business environments.

Suggested Sections

1. Parties: Identifies the employer and the Personal Assistant, including full legal names and addresses

2. Background: Explains the context of the agreement - that the Personal Assistant will be providing services and will have access to confidential information

3. Definitions: Defines key terms including 'Confidential Information', 'Personal Data', 'Trade Secrets', and 'Permitted Purpose'

4. Scope of Confidential Information: Details what constitutes confidential information in the context of the PA role, including business, personal, and family information

5. Obligations of Confidentiality: Sets out the PA's specific duties to maintain confidentiality and protect information

6. Permitted Uses and Disclosures: Specifies when and how the PA may use or disclose confidential information in the course of their duties

7. Data Protection Compliance: Addresses compliance with Malaysian Personal Data Protection Act 2010 requirements

8. Security Measures: Specifies the practical steps the PA must take to protect confidential information

9. Duration and Survival: Specifies how long the confidentiality obligations last, including after employment ends

10. Return of Confidential Information: Requirements for returning or destroying confidential information upon termination

11. Breach and Remedies: Consequences of breaching the agreement and available remedies

12. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Intellectual Property Rights: Additional provisions protecting any IP the PA may encounter or develop - include if PA will be involved in creative or technical work

2. Non-Competition: Restrictions on working for competitors - include if PA will have access to highly sensitive competitive information

3. Social Media and Public Communications: Guidelines for social media use and public communications - include if PA will manage social media or public-facing activities

4. Third Party Disclosure: Procedures for sharing information with other service providers - include if PA will coordinate with other contractors/service providers

5. International Data Transfers: Provisions for handling international data transfers - include if PA will handle cross-border activities

Suggested Schedules

1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the PA will encounter

2. Schedule 2 - Security Protocols: Specific security measures and protocols the PA must follow

3. Schedule 3 - Approved Third Party Recipients: List of pre-approved parties with whom certain information can be shared

4. Appendix A - Acknowledgment Form: Form for PA to sign acknowledging receipt and understanding of specific confidential information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Technology

Entertainment

Real Estate

Professional Services

Healthcare

Family Offices

Retail

Manufacturing

Education

Hospitality

Media

Non-Profit Organizations

Government

Consulting

Relevant Teams

Human Resources

Legal

Administration

Executive Office

Corporate Services

Compliance

Operations

Family Office

Relevant Roles

Personal Assistant

Executive Assistant

Private Secretary

Family Office Manager

Executive Secretary

Administrative Assistant

Virtual Assistant

Corporate Secretary

Office Manager

Chief of Staff

Business Support Manager

Executive Support Specialist

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