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Internship Contract Agreement

Internship Contract Agreement Template for Malaysia

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Key Requirements PROMPT example:

Internship Contract Agreement

"I need an Internship Contract Agreement for my tech startup in Kuala Lumpur, offering a 6-month paid software development internship starting March 2025, with strong IP protection clauses and remote work provisions."

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Document background
The Internship Contract Agreement is a vital legal document used in Malaysia to formalize the relationship between organizations and interns. It serves as a comprehensive framework that protects both parties' interests while ensuring compliance with Malaysian employment laws and regulations. This document is essential when organizations offer structured internship programs, whether for academic credit or professional experience. The agreement covers crucial aspects such as duration, duties, compensation, working hours, and training requirements, while addressing specific Malaysian legal requirements including those from the Employment Act 1955 and Ministry of Human Resources guidelines. It's particularly important for maintaining clear expectations, managing potential disputes, and ensuring a positive internship experience while meeting all regulatory obligations.
Suggested Sections

1. Parties: Identification of the employer/company and the intern, including full legal names and addresses

2. Background: Context of the internship program and the purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Duration of Internship: Start date, end date, and any provisions for extension

5. Duties and Responsibilities: Detailed description of the intern's role, tasks, and expectations

6. Working Hours: Specified working hours, breaks, and any flexibility arrangements

7. Supervision and Training: Details about supervision, mentorship, and training provisions

8. Remuneration: Details of any stipend, allowance, or benefits provided

9. Leave Entitlement: Provisions for various types of leave and holiday entitlements

10. Confidentiality: Obligations regarding company confidential information

11. Intellectual Property: Ownership and rights to work created during the internship

12. Code of Conduct: Expected behavior, dress code, and compliance with company policies

13. Termination: Conditions and procedures for early termination of the internship

14. Governing Law: Specification that Malaysian law governs the agreement

Optional Sections

1. Housing Allowance: Include when accommodation or housing allowance is provided

2. Transportation: Include when transport allowance or company transport is provided

3. Medical Benefits: Include when medical coverage or benefits are provided

4. International Student Provisions: Include for international interns, covering visa requirements and special conditions

5. Academic Credit Requirements: Include when internship is part of academic program requiring specific assessments or reports

6. Remote Work Provisions: Include when remote or hybrid working arrangements are allowed

7. Non-Competition: Include when dealing with sensitive industries or roles

8. Performance Review: Include when formal evaluation processes are part of the internship

Suggested Schedules

1. Schedule 1: Job Description: Detailed description of the intern's role, responsibilities, and projects

2. Schedule 2: Remuneration Details: Breakdown of stipend, allowances, and any other financial benefits

3. Schedule 3: Company Policies: Relevant company policies and procedures applicable to interns

4. Schedule 4: Training Program: Outline of the structured training or development program

5. Appendix A: Emergency Contact Form: Emergency contact information for the intern

6. Appendix B: Confidentiality Agreement: Detailed confidentiality terms and conditions

7. Appendix C: Code of Conduct: Detailed company code of conduct and ethics policies

8. Appendix D: Health and Safety Guidelines: Workplace safety procedures and guidelines

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Clauses
Interpretation
Appointment
Duration
Probation
Duties and Responsibilities
Working Hours
Place of Work
Remuneration
Leave Entitlement
Training
Supervision
Performance Review
Confidentiality
Intellectual Property
Data Protection
Health and Safety
Code of Conduct
Company Policies
Non-Competition
Non-Solicitation
Termination
Notice Period
Return of Property
Governing Law
Dispute Resolution
Force Majeure
Assignment
Severability
Entire Agreement
Amendments
Notices
Electronic Communications
Third Party Rights
Waiver
Insurance Coverage
Indemnification
Relevant Industries

Technology

Banking and Finance

Manufacturing

Healthcare

Education

Professional Services

Media and Communications

Retail

Engineering

Construction

Hospitality

Tourism

Non-Profit

Government

Telecommunications

Research and Development

Relevant Teams

Human Resources

Legal

Compliance

Learning and Development

Talent Acquisition

Operations

Administration

Corporate Affairs

Training

Employee Relations

Relevant Roles

Human Resources Manager

Legal Counsel

Hiring Manager

Department Director

Training Coordinator

Internship Program Manager

Talent Acquisition Specialist

Compliance Officer

Operations Manager

Department Supervisor

Chief Human Resources Officer

Head of Learning and Development

Industries
Employment Act 1955: The primary legislation governing employment relationships in Malaysia, covering working hours, leave entitlements, and basic employment terms
Minimum Wages Order 2022: Stipulates the minimum wage requirements that may apply to paid internships in Malaysia
Occupational Safety and Health Act 1994: Ensures workplace safety and health standards are maintained for all workers, including interns
Personal Data Protection Act 2010: Regulates the collection, use, and handling of personal data of the intern
Employees' Social Security Act 1969: Covers social security protection for employees, which may apply to paid interns
Federal Constitution of Malaysia: Contains fundamental provisions about equal opportunity and anti-discrimination in employment
Guidelines on Internship Programs by Ministry of Human Resources: Specific guidelines and requirements for internship programs in Malaysia
Employment Insurance System Act 2017: May apply to paid internships regarding employment insurance coverage
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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