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Unpaid Intern Contract

Unpaid Intern Contract Template for Malaysia

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Key Requirements PROMPT example:

Unpaid Intern Contract

"I need an Unpaid Intern Contract for our tech startup in Kuala Lumpur, covering a 6-month internship starting January 2025, with hybrid working arrangements and specific provisions for intellectual property protection for our software development projects."

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Document background
The Unpaid Intern Contract serves as a formal agreement between organizations and individuals seeking practical workplace experience in Malaysia. This document is essential when organizations offer educational opportunities to students or recent graduates, providing them with valuable industry exposure while maintaining compliance with Malaysian employment laws. The contract clearly distinguishes the internship from regular employment, emphasizing its educational nature and learning objectives. It addresses key aspects such as duration, working hours, supervision, confidentiality obligations, and intellectual property rights, while ensuring alignment with Malaysian regulations including the Employment Act 1955, Occupational Safety and Health Act 1994, and Personal Data Protection Act 2010. Organizations should use this document before commencing any unpaid internship arrangement to establish clear expectations and protect both parties' interests.
Suggested Sections

1. Parties: Identifies the organization offering the internship and the intern, including their full legal names and addresses

2. Background: Explains the context of the internship program and its educational purpose

3. Definitions: Defines key terms used throughout the agreement

4. Duration of Internship: Specifies the start and end dates of the internship period

5. Nature of Relationship: Clearly states this is an unpaid educational internship and not an employment relationship

6. Intern's Duties and Responsibilities: Outlines the specific tasks, projects, and learning objectives for the intern

7. Supervision and Support: Details who will supervise the intern and what support/training will be provided

8. Working Hours and Days: Specifies regular working hours, days, and any flexibility arrangements

9. Confidentiality: Protects the organization's confidential information and trade secrets

10. Intellectual Property: Addresses ownership of work created during the internship

11. Data Protection: Covers handling of personal data in compliance with PDPA 2010

12. Health and Safety: Outlines compliance with OSHA 1994 and safety measures

13. Termination: Describes how either party can end the internship

14. General Provisions: Includes standard legal clauses like governing law and notices

Optional Sections

1. Transportation Allowance: Include when the organization provides transport or travel allowance

2. Meal Allowance: Include when the organization provides meal subsidies or allowances

3. Accommodation: Include when housing or accommodation is provided to the intern

4. Insurance Coverage: Include when the organization provides insurance coverage for the intern

5. International Student Provisions: Include for international students requiring visa sponsorship

6. Academic Credit: Include when the internship is part of an academic program

7. Remote Working: Include when the internship involves remote work arrangements

Suggested Schedules

1. Schedule 1 - Intern's Duties: Detailed list of tasks, responsibilities and learning objectives

2. Schedule 2 - Working Hours and Location: Specific details about work schedule and location

3. Schedule 3 - Supervision Structure: Details of supervisory arrangement and reporting structure

4. Schedule 4 - Training Program: Outline of training modules and development activities

5. Appendix A - Code of Conduct: Organization's code of conduct and expected behavior

6. Appendix B - Safety Procedures: Workplace safety guidelines and emergency procedures

7. Appendix C - IT Policies: Guidelines for use of organization's IT systems and resources

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Education

Professional Services

Media and Entertainment

Retail

Non-Profit

Government

Telecommunications

Research and Development

Construction

Hospitality

Agriculture

Relevant Teams

Human Resources

Legal

Compliance

Learning & Development

Training

Talent Acquisition

University Relations

Graduate Programs

Department Operations

Risk Management

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Department Manager

Training Coordinator

Internship Program Manager

Talent Acquisition Manager

Learning & Development Manager

Department Supervisor

Compliance Officer

Graduate Program Coordinator

University Relations Manager

Industries
Employment Act 1955: The primary legislation governing employment relationships in Malaysia. Although interns might not be considered employees in the traditional sense, this Act provides the basic framework for working conditions, hours of work, and other fundamental workplace rights.
Occupational Safety and Health Act 1994: Ensures workplace safety and health protection for all workers, including interns. The organization must provide a safe working environment and appropriate training.
Personal Data Protection Act 2010: Regulates the collection, use, and handling of personal data. Relevant for protecting intern's personal information collected during the internship process.
Industrial Relations Act 1967: Governs relationships between employers and workers, including dispute resolution mechanisms and basic rights in the workplace.
Human Rights Commission of Malaysia Act 1999: Ensures basic human rights protection in the workplace, including protection against discrimination and unfair treatment.
Minimum Standards of Housing, Accommodations and Amenities Act 1990: Relevant if the internship includes provision of accommodation or facilities for the intern.
Workers' Minimum Standards of Housing and Amenities Act 1990: Applicable if the internship involves any provision of housing or amenities to the intern.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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