Export Sales Contract Template for Malaysia

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Key Requirements PROMPT example:

Export Sales Contract

"I need an Export Sales Contract for selling automotive parts manufactured in Malaysia to an exclusive distributor in Thailand, with monthly shipments starting from March 2025 and including quality inspection requirements."

Document background
The Export Sales Contract is a fundamental document in international trade transactions, particularly crucial for Malaysian businesses engaging in cross-border sales. This contract type is essential when a Malaysian company sells goods to foreign buyers, requiring careful consideration of both domestic Malaysian laws and international trade practices. The document typically includes detailed specifications of goods, pricing, delivery terms (usually using Incoterms), payment methods (such as Letters of Credit), quality standards, and export compliance requirements. It's particularly important for managing risk in international transactions, ensuring clarity on responsibilities and obligations of both parties, and providing a clear framework for dispute resolution. The contract must comply with Malaysian legislation including the Contracts Act 1950, Sales of Goods Act 1957, and various export control regulations, while also considering international trade conventions and practices.
Suggested Sections

1. Parties: Identification of seller and buyer with full legal names, registration numbers, and addresses

2. Background: Context of the agreement, including brief description of parties' businesses and purpose of the contract

3. Definitions: Definitions of key terms used throughout the contract, including trade terms (Incoterms)

4. Sale and Purchase of Goods: Core agreement to sell and purchase, including product description and quantities

5. Price and Payment Terms: Pricing, currency, payment method, and payment schedule

6. Delivery Terms: Delivery schedule, Incoterms rule, shipping arrangements, and transfer of risk

7. Quality and Inspection: Quality standards, inspection procedures, and acceptance criteria

8. Documentation: Required export/import documentation, certificates, and compliance documents

9. Title and Risk: Transfer of ownership and risk allocation

10. Warranties: Product warranties and quality guarantees

11. Force Majeure: Events excusing performance and procedures for handling such events

12. Termination: Grounds for termination and consequences

13. Governing Law and Jurisdiction: Malaysian law as governing law and jurisdiction for disputes

14. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

Optional Sections

1. Exclusivity: Used when granting exclusive rights to sell in certain territories

2. Intellectual Property: Required when dealing with branded goods or licensed products

3. Compliance with Trade Controls: Detailed section needed for regulated goods or restricted markets

4. Letter of Credit Terms: When payment is by Letter of Credit, detailing specific requirements

5. Storage and Warehousing: For contracts involving intermediate storage arrangements

6. Insurance: Detailed insurance requirements beyond standard delivery terms

7. Confidentiality: When sharing sensitive commercial or technical information

8. After-Sales Service: For goods requiring ongoing support or maintenance

9. Volume Commitments: When parties agree to minimum purchase/supply quantities

10. Price Adjustment Mechanism: For long-term contracts or commodity-based pricing

Suggested Schedules

1. Schedule 1 - Product Specifications: Detailed technical specifications of the goods

2. Schedule 2 - Pricing Schedule: Detailed pricing information, including any volume discounts or special pricing arrangements

3. Schedule 3 - Delivery Schedule: Specific delivery dates, quantities, and locations

4. Schedule 4 - Quality Standards: Detailed quality requirements, testing procedures, and acceptance criteria

5. Schedule 5 - Required Documentation: List of all required shipping, customs, and compliance documents

6. Appendix A - Form of Purchase Order: Standard form for placing orders under the contract

7. Appendix B - Certificate of Origin Template: Template for required origin documentation

8. Appendix C - Inspection Certificate: Standard form for quality inspection certification

9. Appendix D - Shipping Instructions: Detailed shipping and packaging requirements

10. Appendix E - Bank Details: Banking information for payments and financial transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Agriculture and Food

Electronics and Technology

Textiles and Apparel

Chemicals and Petrochemicals

Automotive and Parts

Commodities Trading

Consumer Goods

Industrial Equipment

Pharmaceuticals and Healthcare

Timber and Forest Products

Palm Oil and Derivatives

Relevant Teams

Legal

International Sales

Export Operations

Trade Compliance

Finance

Supply Chain

Logistics

Quality Assurance

Risk Management

Commercial Operations

Documentation

Relevant Roles

Export Manager

International Sales Director

Trade Compliance Officer

Legal Counsel

Commercial Director

Supply Chain Manager

Logistics Manager

Chief Financial Officer

Sales Contract Administrator

Trade Finance Manager

Business Development Manager

Operations Director

Quality Assurance Manager

Risk Manager

Documentation Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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