Relieving Letter Request Template for India

In the Indian employment landscape, a Relieving Letter Request is an essential document that forms part of the formal exit process when an employee leaves an organization. This document becomes necessary after an employee's resignation has been accepted and they need to obtain a relieving letter - a document that is often required by future employers in India. The request typically follows local employment practices and is governed by various Indian labor laws and state-specific regulations. The document should align with the Industrial Employment (Standing Orders) Act and relevant state Shop and Establishment Acts. When drafting a Relieving Letter Request, consideration must be given to including all necessary employment details, clearance statuses, and proper professional etiquette as per Indian business customs.

1. Letter Header: Contains sender's details, date, and recipient's details in proper business letter format

2. Subject Line: Clear indication that this is a request for a relieving letter

3. Salutation: Formal greeting to the appropriate authority (HR Manager/Reporting Manager)

4. Employee Information: Essential details including employee ID, designation, and department

5. Employment Period: Dates of joining and last working day

6. Reference to Resignation: Mention of the previously submitted resignation letter and its acceptance

7. Request Statement: Formal request for the relieving letter

8. Handover Status: Confirmation of completed knowledge transfer and handover of responsibilities

9. Closing: Professional closing with signature and contact information