Relieving Letter Template for India

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Key Requirements PROMPT example:

Relieving Letter

"I need a Relieving Letter for an IT Project Manager who is leaving our Bangalore-based software company on March 15, 2025, after serving a standard notice period, with all exit formalities completed and successful project handover."

Document background
The Relieving Letter is a mandatory employment document in the Indian business context, issued when an employee leaves an organization either through resignation or termination. This document is crucial as it serves multiple purposes: it formally acknowledges the end of employment, confirms that all company dues and clearances have been settled, and provides necessary documentation for the employee's future employment opportunities. The Relieving Letter typically includes employment duration, role details, and conduct statements, making it a vital document for employment verification in India. It's particularly important as many Indian employers require this document before hiring new employees, making it an essential part of the employment documentation process.
Suggested Sections

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Date and Reference Number: Current date and any internal reference number for the letter

3. Employee Details: Full name, employee ID, and designation of the employee

4. Employment Period: Confirmation of the duration of employment, including start and end dates

5. Resignation Acknowledgment: Formal acknowledgment of the employee's resignation and its acceptance

6. Clearance Statement: Confirmation that all company properties have been returned and dues have been settled

7. Conduct Statement: Statement about the employee's conduct and performance during their tenure

8. Authorization: Signature block with name and designation of the authorized signatory

Optional Sections

1. Project Handover Status: Statement confirming proper handover of projects and responsibilities, used for senior positions or project-critical roles

2. Non-Compete Reminder: Reference to any existing non-compete or confidentiality agreements, included when applicable to the employee's role

3. Rehire Eligibility: Statement about eligibility for future employment with the organization, included based on company policy

4. Benefits Settlement: Details of settled benefits, gratuity, or other compensation, included when significant benefits or settlements are involved

5. Exit Interview Reference: Reference to completed exit interviews or feedback sessions, included for companies with formal exit processes

Suggested Schedules

1. Clearance Checklist: Detailed list of departments that have provided clearance (IT, Finance, HR, etc.)

2. Property Return Record: List of company properties returned by the employee

3. Final Settlement Statement: Details of final payment including salary, benefits, and any deductions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Information Technology

Manufacturing

Banking and Financial Services

Healthcare

Education

Retail

Telecommunications

Professional Services

Construction

Hospitality

Pharmaceutical

Automotive

Media and Entertainment

Energy and Utilities

Real Estate

Relevant Teams

Human Resources

Legal

Administration

Compliance

Corporate Services

Employee Relations

Personnel Management

Relevant Roles

Human Resources Manager

HR Director

HR Executive

Department Head

Division Manager

Chief Human Resources Officer

HR Operations Manager

Personnel Manager

HR Business Partner

HR Administrator

Compliance Officer

Legal Counsel

Administrative Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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