Notice Of Intent To Award Letter Template for India

The Notice of Intent to Award Letter is a critical document in the Indian procurement process, serving as a bridge between bid evaluation and final contract award. This document is typically used after completing the evaluation of bids or proposals but before executing the final contract. It is particularly important in public sector procurements where transparency and fair competition are mandatory under Indian law. The notice must comply with various regulations including the General Financial Rules (GFR) 2017 and relevant procurement guidelines. The document provides essential information about the successful bidder, the basis for selection, and the proposed contract value, while also establishing a standstill period during which other bidders can challenge the decision. This formal notification helps prevent procurement disputes and ensures compliance with legal requirements for both public and private sector procurements in India.

1. Letter Header: Official letterhead, date, reference number, and addressee details

2. Subject Line: Clear identification of the procurement/tender reference number and project title

3. Opening Statement: Formal notification of intent to award, referencing the specific tender/RFP

4. Award Details: Information about the successful bidder and the proposed contract value

5. Selection Basis: Brief summary of why the successful bidder was selected

6. Timeline and Next Steps: Key dates and actions required to proceed to final contract award

7. Standstill Period: Information about the mandatory waiting period before final award

8. Closing: Formal closing, signature block, and contact information for queries