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Maintenance Support Agreement
"I need a Maintenance Support Agreement for my IT services company to provide 24/7 server maintenance services to a large banking client in Mumbai, including emergency response provisions and strict data security protocols, starting from January 2025."
1. Parties: Identification and details of the service provider and service recipient
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of maintenance services to be provided
5. Term and Renewal: Duration of the agreement and renewal provisions
6. Service Provider Obligations: Key responsibilities and commitments of the maintenance service provider
7. Customer Obligations: Responsibilities and commitments of the customer receiving services
8. Service Levels: Performance standards, response times, and service quality metrics
9. Fees and Payment Terms: Pricing, payment schedule, and related commercial terms
10. Personnel and Access: Requirements for service provider personnel and access to customer premises
11. Confidentiality: Protection of confidential information exchanged during service provision
12. Liability and Indemnification: Allocation of risks and responsibilities for damages
13. Force Majeure: Provisions for handling events beyond parties' reasonable control
14. Termination: Conditions and process for agreement termination
15. Governing Law and Jurisdiction: Applicable law and jurisdiction for dispute resolution
16. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment
1. Emergency Services: Additional provisions for emergency maintenance services outside regular scope
2. Spare Parts Management: Include when service provider is responsible for maintaining spare parts inventory
3. Training Services: When maintenance agreement includes training customer personnel
4. Warranty: Specific warranties for parts or services, if applicable
5. Insurance: Detailed insurance requirements when high-value equipment is involved
6. Intellectual Property Rights: When maintenance involves software or proprietary systems
7. Data Protection: When maintenance services involve handling personal or sensitive data
8. Business Continuity: For critical maintenance services requiring backup plans
9. Environmental Compliance: When maintenance activities have environmental implications
1. Schedule 1 - Equipment List: Detailed list of equipment covered under maintenance
2. Schedule 2 - Service Level Agreement: Detailed performance metrics, response times, and penalties
3. Schedule 3 - Fee Schedule: Detailed breakdown of fees, charges, and payment terms
4. Schedule 4 - Maintenance Schedule: Planned maintenance timeline and frequency
5. Schedule 5 - Contact Details: Key personnel and escalation matrix for both parties
6. Schedule 6 - Standard Operating Procedures: Detailed procedures for routine maintenance tasks
7. Appendix A - Incident Report Template: Standard format for reporting maintenance incidents
8. Appendix B - Service Request Form: Template for requesting maintenance services
Authors
Applicable Law
Authorized Representative
Business Day
Commencement Date
Confidential Information
Corrective Maintenance
Customer
Customer Equipment
Customer Premises
Emergency Maintenance
Equipment
Fees
Force Majeure Event
Initial Term
Intellectual Property Rights
Maintenance Personnel
Maintenance Schedule
Maintenance Services
Normal Business Hours
Planned Maintenance
Preventive Maintenance
Response Time
Service Level Agreement
Service Provider
Service Request
Spare Parts
Specifications
Standard Operating Procedures
Term
Third Party
Warranty Period
Work Order
Critical Incident
Resolution Time
Maintenance Log
Performance Metrics
Site
System
Technical Documentation
Scope of Services
Service Provider Obligations
Customer Obligations
Service Levels
Access Rights
Personnel
Quality Standards
Health and Safety
Fees and Payment
Invoicing
Term and Renewal
Performance Monitoring
Reporting
Maintenance Schedule
Emergency Response
Equipment and Materials
Spare Parts
Warranties
Compliance
Insurance
Liability
Indemnification
Intellectual Property
Confidentiality
Data Protection
Force Majeure
Termination
Exit Management
Assignment and Subcontracting
Dispute Resolution
Governing Law
Notices
Amendment
Entire Agreement
Severability
Waiver
Third Party Rights
Counterparts
Manufacturing
Information Technology
Healthcare
Real Estate
Education
Industrial
Facilities Management
Construction
Telecommunications
Energy
Transportation
Hospitality
Legal
Operations
Facilities Management
Procurement
Technical Services
Risk Management
Compliance
Finance
Engineering
Contract Administration
Facilities Manager
Maintenance Supervisor
Operations Director
Technical Services Manager
Contract Manager
Procurement Manager
Legal Counsel
Chief Operations Officer
Service Delivery Manager
Asset Manager
Property Manager
Maintenance Engineer
Operations Manager
Technical Director
Risk Manager
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