General Meeting Resolution Template for India

A General Meeting Resolution is a crucial corporate governance document used to record and formalize decisions made by shareholders at Annual General Meetings (AGMs) or Extraordinary General Meetings (EGMs) in India. The document is mandated by the Companies Act, 2013, and must follow specific formatting and content requirements as per Secretarial Standards-2. It is used whenever companies need to obtain shareholder approval for various corporate actions, such as appointment of directors, declaration of dividends, alteration of constitutional documents, or major corporate transactions. The resolution serves as legal evidence of the company's decision-making and forms part of the company's permanent records. For listed companies, these resolutions must also comply with SEBI regulations and are required to be filed with the stock exchanges and Registrar of Companies.

1. Title and Company Details: Name of the company, CIN, registered office address

2. Meeting Details: Type of meeting (AGM/EGM), date, time, venue/mode of meeting

3. Attendance and Quorum: Record of members present, quorum confirmation

4. Notice Reference: Reference to the notice of the meeting and its date of circulation

5. Chairman: Details of who chaired the meeting

6. Resolution Text: The actual text of the resolution(s) being passed

7. Voting Results: Results of the voting including number of votes for and against

8. Authentication: Chairman's signature and date of signing