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General Meeting Resolution

General Meeting Resolution Template for Singapore

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Key Requirements PROMPT example:

General Meeting Resolution

"I need a General Meeting Resolution for our Singapore-based technology company to approve a share buyback program and increase our authorized share capital, to be presented at our AGM scheduled for March 15, 2025."

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Document background
A General Meeting Resolution is a crucial corporate document used when shareholders need to make formal decisions about company matters in Singapore. It is required for various corporate actions such as changing company name, altering share capital, appointing directors, or approving major transactions. The resolution must comply with the Singapore Companies Act, the company's constitution, and may require filing with ACRA. The document includes details of the meeting, the resolution text, voting results, and necessary signatures, serving as legal evidence of the decision-making process.
Suggested Sections

1. Title and Date: Specifying the type of resolution and date of meeting

2. Company Details: Full legal name and registration number of the company

3. Notice and Quorum: Confirmation of proper notice and quorum requirements

4. Resolution Text: Clear statement of the resolution(s) being passed

5. Voting Results: Recording of votes for and against

6. Authentication: Signature of chairman and/or company secretary

Optional Sections

1. Preamble: Background information section used when complex matters need explanation

2. Special Instructions: Section for specific implementation requirements and actions to be taken

3. Conditions Precedent: Section detailing any conditions that must be met before resolution becomes effective

Suggested Schedules

1. Attendance List: List of shareholders present or represented at the meeting

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Supporting Documents: Any relevant documents referenced in the resolution

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Industries

Companies Act (Cap. 50): Primary legislation governing company meetings and resolutions in Singapore, including requirements for ordinary and special resolutions, notice periods, quorum requirements, and voting procedures

Companies Regulations: Subsidiary legislation detailing procedural and documentation requirements for company meetings and resolutions

SGX Listing Rules: For listed companies: specific requirements for shareholders' meetings and disclosure obligations set by the Singapore Exchange

Corporate Governance Code: Guidelines on best practices for conducting general meetings, including shareholder rights and engagement procedures

COVID-19 (Temporary Measures) Act 2020: Legislation providing alternative arrangements for meetings including electronic meeting requirements during and post-pandemic period

Company Constitution: Company's own constitutional document specifying internal requirements for meetings, resolutions, voting thresholds and procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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