All Countries
Corporate Governance
Project Meeting Minutes

Project Meeting Minutes Template for Ireland

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Project Meeting Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Project Meeting Minutes

"I need Project Meeting Minutes for a construction project kickoff meeting scheduled for March 15, 2025, with specific sections for contractor approvals and site safety protocols, compliant with Irish building regulations."

Celebrated by
Collaborations with
Investors
Document background
Project Meeting Minutes are essential corporate documents used to record the proceedings, decisions, and action items from project-related meetings. Under Irish law, these minutes serve as official business records and must comply with the Companies Act 2014 and related regulations. They provide a structured format for documenting attendee information, discussion points, decisions made, and assigned tasks. The minutes are particularly important for project governance, audit trails, and potential legal proceedings. They must be maintained in accordance with Irish data protection laws and corporate record-keeping requirements. These documents are crucial for project tracking, accountability, and communication among stakeholders.
Suggested Sections

1. Meeting Information: Date, time, location, project name, and meeting type

2. Attendees: List of present and absent participants, including their roles

3. Approval of Previous Minutes: Status of previous meeting minutes and any corrections

4. Agenda Items: List of topics discussed, organized by agenda point

5. Key Decisions: Summary of all decisions made during the meeting

6. Action Items: List of tasks assigned, responsible parties, and deadlines

7. Next Meeting: Date, time, and location of the next scheduled meeting

8. Minutes Approval: Space for minute-taker and chair signatures, date of circulation

Optional Sections

1. Health and Safety Updates: Include when site safety or health issues are discussed

2. Risk Register Review: Include when project risks are reviewed or updated

3. Budget Discussion: Include when financial matters are discussed

4. Quality Control Issues: Include when quality-related matters are addressed

5. Contractor Updates: Include when external contractor matters are discussed

6. Change Requests: Include when project changes are proposed or reviewed

Suggested Schedules

1. Attendance Register: Signed attendance sheet from the meeting

2. Project Timeline Updates: Updated project schedules or Gantt charts discussed

3. Presentation Materials: Copies of any presentations given during the meeting

4. Supporting Documents: Referenced documents, reports, or specifications

5. Progress Photos: Relevant visual documentation discussed in the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Construction

Information Technology

Manufacturing

Professional Services

Healthcare

Education

Financial Services

Public Sector

Telecommunications

Research and Development

Energy

Infrastructure

Consulting

Relevant Teams

Project Management Office

Operations

Quality Assurance

Legal

Compliance

Risk Management

Product Development

Information Technology

Human Resources

Finance

Procurement

Research and Development

Relevant Roles

Project Manager

Program Director

Business Analyst

Project Coordinator

Technical Lead

Quality Manager

Risk Manager

Compliance Officer

Department Head

Executive Sponsor

Team Leader

Scrum Master

Product Owner

Contract Manager

Operations Manager

Industries
Companies Act 2014: Sets out requirements for maintaining proper company records, including meeting minutes, and specifies minimum retention periods for corporate documentation
Electronic Commerce Act 2000: Governs the legal status of electronic records and signatures, relevant for digital storage and distribution of meeting minutes
General Data Protection Regulation (GDPR): EU regulation implemented in Ireland that governs how personal data in meeting minutes must be processed, stored, and protected
Data Protection Act 2018: Irish implementation of GDPR, providing specific national requirements for data protection in business records
Employment Equality Acts 1998-2015: Relevant when recording discussions about staff assignments, performance, or workplace issues in meeting minutes
Civil Evidence Act 1992: Governs the admissibility of business records, including meeting minutes, as evidence in legal proceedings
Freedom of Information Act 2014: May be relevant if the project involves public sector bodies, affecting how meeting minutes must be maintained and potentially disclosed
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Notice Agenda And Minutes Of Meeting

Irish law-compliant meeting documentation package including notice, agenda, and minutes for corporate governance proceedings.

find out more

Meeting Notes Action Items

An Irish-compliant document that records and tracks action items, responsibilities, and deadlines from business meetings.

find out more

Automatic Minutes Of Meeting

An automated meeting minutes generation system compliant with Irish corporate law and governance requirements, providing legally valid documentation of corporate meetings.

find out more

Subject Meeting Minutes

An Irish law-compliant document recording official meeting proceedings, decisions, and action items for legal and administrative purposes.

find out more

Client Meeting Notes

Professional documentation of client meetings under Irish jurisdiction, recording key discussions, decisions, and action items while maintaining regulatory compliance.

find out more

Action Meeting Minutes

A formal record of meeting proceedings and action items compliant with Irish corporate governance requirements.

find out more

Simple Meeting Minutes

A formal record of meeting proceedings and decisions compliant with Irish corporate governance requirements and the Companies Act 2014.

find out more

Management Meeting Minutes

An official record of management meeting proceedings and decisions, prepared in accordance with Irish corporate law requirements.

find out more

Staff Meeting Notes

Official record of staff meeting proceedings and decisions, compliant with Irish corporate and employment law requirements.

find out more

Minutes Of Memorandum

An Irish corporate document recording official meeting proceedings and resolutions under Irish company law.

find out more

Weekly Meeting Notes

An Irish-compliant formal record of weekly meeting proceedings, decisions, and action items, structured to meet local business and legal requirements.

find out more

Company Minutes

Official record of corporate meetings and decisions under Irish law, documenting key proceedings and resolutions in accordance with the Companies Act 2014.

find out more

General Meeting Minutes

Official record of company general meeting proceedings and decisions under Irish law, documenting key resolutions and voting outcomes.

find out more

Club Meeting Minutes

Official record of club meeting proceedings and decisions in Ireland, complying with local club governance requirements and GDPR.

find out more

Site Meeting Minutes

Official record of construction site meetings under Irish law, documenting project progress, decisions, and actions agreed by stakeholders.

find out more

Notice Minutes And Agenda

An Irish law-compliant document package containing meeting notices, agenda items, and recorded minutes for corporate meetings and proceedings.

find out more

Minutes From Previous Meeting

An Irish law-compliant formal record of meeting proceedings, discussions, and decisions, serving as the official legal documentation of organizational meetings.

find out more

Meeting Minutes Short Form

An Irish law-compliant template for recording essential meeting proceedings and decisions in short form.

find out more

Minutes Of Meeting To Appoint New Director

Minutes documenting the appointment of a new director to an Irish company's board, recording the formal meeting proceedings and appointment resolution under Irish company law.

find out more

Minutes Of Board Meeting Of Private Company

Official record of a private company's board meeting proceedings and decisions under Irish law.

find out more

Discussion Minutes Of Meeting

An Irish-law compliant formal record of meeting proceedings, discussions, and decisions, serving as an official legal document for organizational meetings.

find out more

Staff Meeting Minutes

Official record of staff meetings under Irish law, documenting discussions, decisions, and action items in compliance with local regulations and GDPR.

find out more

Closing Minutes Of Meeting

An Irish law-governed document recording the proceedings and decisions made during a corporate closing meeting, serving as official evidence of transaction completion.

find out more

Program Minutes

A formal record of program meetings and decisions compliant with Irish corporate governance requirements and the Companies Act 2014.

find out more

Notice Agenda And Minutes

Irish law-compliant meeting documentation package including notices, agendas, and minutes for corporate meetings.

find out more

Resolution Meeting Minutes

A formal document under Irish law recording proceedings and decisions made during official company meetings, including attendees, discussions, and resolutions passed.

find out more

Monthly Minutes

Official record of monthly board or management meetings under Irish law, documenting key decisions and proceedings in compliance with the Companies Act 2014.

find out more

Weekly Meeting Minutes

Official record of weekly business meetings compliant with Irish corporate governance requirements and the Companies Act 2014.

find out more

Meeting Minutes For LLC

Official record of Irish LLC meetings documenting decisions and proceedings in compliance with Irish Companies Act 2014.

find out more

First Meeting Minutes

Official record of a newly incorporated Irish company's first board meeting, documenting key corporate decisions and appointments under Irish law.

find out more

Research Meeting Minutes

An Irish law-compliant document recording official proceedings and decisions from research meetings, serving as a formal record of research activities and discussions.

find out more

Trust Meeting Minutes

Official record of trust meeting proceedings and decisions under Irish law, documenting trustee deliberations and resolutions.

find out more

Kick Off Meeting Minutes

An Irish law-governed document recording key decisions, attendees, and action items from a project's initial kick-off meeting.

find out more

Informal Meeting Minutes

An Irish-compliant informal meeting minutes template for documenting business discussions, decisions, and action items in a simplified format.

find out more

Family Meeting Minutes

An Irish legal document recording key discussions, decisions, and actions from family meetings, essential for family governance and business operations.

find out more

Project Meeting Minutes

Official record of project meetings under Irish law, documenting key decisions, actions, and responsibilities in compliance with Irish corporate governance requirements.

find out more

Construction Meeting Minutes

Official record of construction project meetings under Irish law, documenting key decisions, actions, and progress updates.

find out more

Action Minutes

Irish Action Minutes document recording meeting decisions, actions, and responsibilities, compliant with Companies Act 2014.

find out more

Committee Minutes

Official record of committee meetings under Irish law, documenting attendees, discussions, decisions, and actions taken.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.