Payment Direction Letter Template for Hong Kong

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Key Requirements PROMPT example:

Payment Direction Letter

"I need a Payment Direction Letter for instructing HSBC Hong Kong to make a one-time transfer of USD 5 million to our supplier in Singapore, scheduled for March 15, 2025, relating to our manufacturing equipment purchase."

Document background
A Payment Direction Letter is commonly used in Hong Kong financial and commercial transactions where formal payment instructions need to be documented and communicated to financial institutions. This document is essential in scenarios involving structured finance, project finance, or complex commercial arrangements where clear payment mechanics must be established. The letter typically includes detailed account information, payment amounts, timing, and any conditions that must be met before payment can be made. Under Hong Kong law, these letters serve as binding instructions to financial institutions and are often used in conjunction with facility agreements, security arrangements, or other commercial contracts. The document ensures compliance with Hong Kong banking regulations and provides a clear audit trail for payment arrangements.
Suggested Sections

1. Letter Header: Date, recipient bank/institution details, reference numbers

2. Sender Information: Full details of the party giving the payment instruction

3. Account Details: Relevant account numbers and account holder information

4. Payment Instruction: Clear statement of the payment direction with amount, currency, and timing

5. Payment Purpose: Explanation of the reason for the payment and any reference to underlying agreements

6. Authorization Statement: Confirmation of authority to give the instruction and bind the sender

7. Execution Block: Signature block with proper authorization details

Optional Sections

1. Multiple Payment Instructions: Section for recurring or multiple payment details when payment is not one-off

2. Conditions Precedent: Any conditions that must be met before the payment instruction becomes effective

3. Security Arrangements: Details of any security or collateral arrangements related to the payment

4. Intermediary Bank Details: Information about any intermediary banks involved in the payment process

5. Cancellation Terms: Terms under which the payment instruction can be cancelled or modified

Suggested Schedules

1. Payment Schedule: Detailed breakdown of payment amounts and dates for multiple or recurring payments

2. Supporting Documents: Copies of relevant underlying agreements or documentation referenced in the letter

3. Authorized Signatories: List of authorized signatories with specimen signatures if required by the bank

4. Bank Account Details: Comprehensive banking details including SWIFT codes, IBAN numbers, and routing information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Corporate Services

Investment Management

Real Estate

Construction

Manufacturing

Import/Export

Professional Services

Insurance

Private Equity

Relevant Teams

Finance

Treasury

Accounts Payable

Banking Operations

Legal

Company Secretarial

Payment Operations

Financial Control

Corporate Finance

Transaction Banking

Relevant Roles

Chief Financial Officer

Finance Director

Treasury Manager

Financial Controller

Account Manager

Banking Relationship Manager

Finance Manager

Corporate Treasurer

Payment Operations Manager

Transaction Banking Manager

Senior Finance Executive

Company Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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