Packing Invoice Template for Hong Kong

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Key Requirements PROMPT example:

Packing Invoice

"I need a Packing Invoice for shipping electronic components from Hong Kong to Germany in March 2025, including special handling requirements for sensitive electronic equipment and compliance with EU import regulations."

Document background
The Packing Invoice is a fundamental document in international trade, particularly important in Hong Kong's bustling commerce environment. It serves multiple purposes: providing a detailed list of shipped items, serving as a billing document, and meeting customs documentation requirements. Used primarily in export/import transactions, a Packing Invoice must comply with Hong Kong customs regulations and international trade practices. The document includes essential information such as seller and buyer details, complete product descriptions, quantities, prices, packaging specifications, and shipping information. It's particularly crucial for customs valuation, clearance procedures, and when dealing with letters of credit. The document helps ensure transparency in international transactions while facilitating smooth customs processing and payment settlement.
Suggested Sections

1. Invoice Header: Company details including name, address, contact information, and invoice number

2. Buyer/Consignee Information: Complete details of the receiving party including name, address, and contact information

3. Shipping Details: Information about shipping method, carrier, departure/arrival ports, and estimated delivery date

4. Order Reference: Purchase order number, buyer's reference numbers, and any other relevant reference numbers

5. Packing Details: Detailed list of items including quantity, description, dimensions, and weight of each package

6. Commercial Details: Unit prices, total amounts, currency, and payment terms

7. Declaration: Statement certifying the accuracy of the information provided

8. Authorized Signature: Space for signature, name, and title of authorized representative

Optional Sections

1. Special Handling Instructions: Include when goods require specific handling or storage conditions

2. Insurance Details: Include when shipment is insured and insurance details need to be documented

3. Export License Information: Include when goods require export licenses or permits

4. Country of Origin Details: Include when required for customs purposes or preferential trade agreements

5. Quality Certification: Include when products require quality certificates or specific standards compliance

Suggested Schedules

1. Detailed Packing List: Itemized list showing how goods are packed in each container/package

2. Product Specifications: Detailed specifications of products when required for customs or buyer's reference

3. Quality Certificates: Copies of relevant quality certificates or testing reports when applicable

4. Photos of Packaging: Visual documentation of packaging when required for verification or insurance purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

Logistics

E-commerce

Electronics

Textiles

Food and Beverage

Pharmaceuticals

Automotive

Chemical Industry

Consumer Goods

Relevant Teams

Logistics

Export

Import

Supply Chain

Documentation

Finance

Commercial Operations

Customs Compliance

Shipping

Warehouse Operations

International Sales

Procurement

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Shipping Clerk

Customs Compliance Officer

Trade Documentation Specialist

Supply Chain Manager

International Sales Manager

Procurement Officer

Warehouse Manager

Finance Controller

Commercial Operations Manager

Documentation Executive

Customs Broker

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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