Notice Of Intent To Terminate Lease Template for Hong Kong

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Key Requirements PROMPT example:

Notice Of Intent To Terminate Lease

"I need to draft a Notice of Intent to Terminate Lease for our company's early exit from a commercial office space in Central, Hong Kong, effective March 15, 2025, due to business restructuring, and need to ensure compliance with the early termination clause in our existing lease agreement."

Document background
The Notice of Intent to Terminate Lease is a crucial document in Hong Kong's property landscape, used when either a landlord or tenant wishes to formally end a lease agreement. This document must be prepared in accordance with Hong Kong's legal framework, particularly the Landlord and Tenant (Consolidation) Ordinance, and should be issued within the notice period specified in the original lease agreement. The notice typically includes essential information such as property details, lease reference numbers, intended termination date, and handover arrangements. It serves as a formal record of the intention to terminate and can be used in both commercial and residential contexts. The document's format and content should be clear and unambiguous to prevent any potential disputes and ensure smooth transition of property possession.
Suggested Sections

1. Date and Address Block: Current date and full addresses of both the sender and recipient

2. Subject Line: Clear indication that this is a Notice of Intent to Terminate Lease for the specific property

3. Property Details: Full address and identification details of the leased property

4. Lease Reference: Details of the existing lease agreement including its date and parties

5. Notice of Termination: Clear statement of intention to terminate the lease

6. Termination Date: Specific date when the lease will terminate, ensuring compliance with notice period requirements

7. Legal Basis: Reference to relevant lease clause or legal provision allowing for termination

8. Handover Arrangements: Basic information about property inspection and key return process

9. Closing and Signature: Professional closing, signature block, and contact information

Optional Sections

1. Security Deposit Return: Include when there is a security deposit to be returned, specifying the process and timeline

2. Outstanding Payments: Include when there are any rent arrears or utility payments to be settled

3. Property Condition: Include when there are specific requirements or issues regarding the condition the property must be returned in

4. Forwarding Address: Include when the terminating party needs to provide a forwarding address for future correspondence

5. Early Termination Details: Include when the termination is before the natural end of the lease term, explaining any penalties or special conditions

Suggested Schedules

1. Proof of Delivery: Form to document how and when the notice was delivered to the other party

2. Property Inspection Checklist: Optional checklist for documenting the condition of the property

3. Utility Account Details: Optional list of utility accounts that need to be terminated or transferred

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Retail

Commercial Office

Industrial

Hospitality

Healthcare

Education

Financial Services

Technology

Manufacturing

Logistics

Professional Services

Relevant Teams

Legal

Real Estate

Operations

Administration

Facilities Management

Property Management

Compliance

Corporate Services

Office Management

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Legal Counsel

Corporate Lawyer

Lease Administrator

Office Manager

Operations Director

Administrative Manager

Company Secretary

Compliance Officer

Real Estate Director

Tenant Relations Manager

Property Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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