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Money Claim Letter

Money Claim Letter Template for Hong Kong

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Key Requirements PROMPT example:

Money Claim Letter

"I need a Money Claim Letter to recover HK$250,000 from a construction company that has failed to pay for consulting services provided between January and March 2025, with the letter to include a 14-day payment deadline and calculation of interest at the statutory rate."

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Document background
The Money Claim Letter is a fundamental document in Hong Kong's debt recovery process, typically used when informal attempts to collect payment have been unsuccessful. This document serves as a formal demand for payment and is often the final step before initiating legal proceedings. It must comply with Hong Kong's legal framework, including the Limitation Ordinance (Cap. 347) and relevant civil procedure rules. The letter should clearly state the amount owed, the basis of the claim, and provide a reasonable deadline for payment. It's essential in establishing a paper trail for potential court proceedings and demonstrating the creditor's reasonable attempts at debt collection. The document is particularly important in Hong Kong's business environment, where formal documentation of claims is crucial for legal enforcement.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the creditor or their legal representative

2. Recipient's Details: Full name, address, and contact information of the debtor

3. Date: Current date of the letter

4. Reference Number: Unique identifier for the claim/matter

5. Subject Line: Clear indication that this is a formal demand for payment

6. Debt Origin: Clear explanation of how the debt arose, including relevant dates and circumstances

7. Amount Claimed: Precise statement of the amount owed, including principal sum and any interest calculations

8. Legal Basis: Reference to the legal basis for the claim (e.g., contract breach, unpaid invoice)

9. Payment Demand: Clear statement of demand for payment, including payment deadline

10. Payment Instructions: Specific details of how payment should be made

11. Legal Consequences: Statement of intended legal action if payment is not received by the deadline

12. Closing: Formal closing and signature block

Optional Sections

1. Previous Correspondence: Reference to previous payment requests or relevant correspondence, used when there has been prior communication

2. Interest Calculation Method: Detailed explanation of how interest has been calculated, included when claiming interest

3. Without Prejudice: Statement preserving legal rights, used when making any settlement offers or concessions

4. Payment Plan Option: Proposed installment payment arrangement, included when willing to accept payment in installments

5. Dispute Resolution: Invitation to discuss or mediate, included when willing to consider alternative dispute resolution

Suggested Schedules

1. Schedule A - Statement of Account: Detailed breakdown of the amount claimed, including dates, invoices, and payments

2. Schedule B - Interest Calculations: Detailed calculations of interest claimed

3. Schedule C - Supporting Documents: List and copies of relevant documents (contracts, invoices, correspondence)

4. Schedule D - Payment History: Record of any partial payments or payment attempts

5. Schedule E - Chronology: Timeline of relevant events leading to the claim

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Banking

Professional Services

Retail

Construction

Manufacturing

Real Estate

Technology

Healthcare

Education

Logistics

Wholesale Trade

Legal Services

Consulting

Small and Medium Enterprises

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Treasury

Compliance

Risk Management

Corporate Secretariat

Debt Recovery

Business Operations

Relevant Roles

Credit Controller

Financial Manager

Accounts Receivable Manager

Legal Counsel

Company Secretary

Chief Financial Officer

Collections Specialist

Business Owner

Managing Director

Finance Director

Credit Risk Manager

Debt Recovery Officer

Corporate Lawyer

Compliance Officer

Treasury Manager

Industries
Limitation Ordinance (Cap. 347): Sets the time limits for bringing different types of claims. For contract and debt claims, the limitation period is generally 6 years from the date the cause of action accrued.
Law Amendment and Reform (Consolidation) Ordinance (Cap. 23): Provides for the charging of interest on debts and damages, including both pre-judgment and post-judgment interest.
High Court Ordinance (Cap. 4): Establishes jurisdiction for claims over HK$1 million and provides framework for civil proceedings in the High Court.
District Court Ordinance (Cap. 336): Establishes jurisdiction for claims between HK$75,000 and HK$1 million and provides framework for civil proceedings in the District Court.
Rules of the High Court (Cap. 4A): Details the procedures and requirements for bringing claims in the High Court, including the format and content of demand letters.
Rules of the District Court (Cap. 336H): Details the procedures and requirements for bringing claims in the District Court, including the format and content of demand letters.
Money Lenders Ordinance (Cap. 163): Relevant if the debt relates to a loan, governing the regulation of money lending transactions and enforcement of such debts.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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