Money Claim Letter Template for Malaysia

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Money Claim Letter

"I need a Money Claim Letter to recover RM 50,000 from a business client who has missed three consecutive payments for consulting services provided between January and March 2025, with a final warning before initiating legal proceedings."

Document background
The Money Claim Letter is a crucial document in Malaysian debt recovery processes, used when formal demands for payment need to be made to debtors who have failed to fulfill their financial obligations. This document is typically employed after informal collection attempts have been unsuccessful but before initiating legal proceedings in Malaysian courts. It must comply with Malaysian civil procedure requirements and include specific elements such as debt details, payment history, and clear payment demands. The letter serves multiple purposes: it formally documents the debt claim, provides the debtor with a final opportunity to settle, and can be used as evidence of attempted recovery in subsequent legal proceedings. In the Malaysian context, this document often forms part of the pre-action protocol and can significantly influence the success of any future legal action.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the creditor or their representative

2. Recipient's Details: Full name, address, and contact information of the debtor

3. Date: Current date of the letter

4. Reference Number: Unique identifier for the claim

5. Subject Line: Clear indication that this is a formal demand for payment

6. Debt Details: Specific amount owed, origin of the debt, and date it was incurred

7. Payment History: Summary of any previous payments made and current outstanding balance

8. Legal Basis: Brief statement of the legal grounds for the claim

9. Demand for Payment: Clear statement of the amount demanded and payment deadline

10. Payment Instructions: Specific details on how and where to make the payment

11. Consequences of Non-Payment: Statement of intended legal action if payment is not received

Optional Sections

1. Interest Calculation: Include when claiming interest on the outstanding amount, showing calculation method and periods

2. Previous Correspondence: Reference to prior attempts to collect the debt when multiple attempts have been made

3. Without Prejudice: Include this section when offering settlement terms or negotiations

4. Payment Plan Option: Include when willing to accept installment payments

5. Third Party Authorization: Include when the letter is sent by a representative or debt collector

6. Statutory Declaration: Include when the claim requires formal declaration under Malaysian law

Suggested Schedules

1. Schedule A - Statement of Account: Detailed breakdown of the debt, including dates, amounts, and any interest calculations

2. Schedule B - Supporting Documents: Copies of relevant contracts, invoices, or agreements that evidence the debt

3. Schedule C - Payment History: Detailed record of all payments made and attempted collections

4. Appendix 1 - Interest Calculations: Detailed calculations of interest claimed, if applicable

5. Appendix 2 - Communication Log: Chronicle of all relevant communications regarding the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Real Estate and Property

Retail and Commerce

Manufacturing

Professional Services

Construction

Healthcare

Education

Technology and Software

Telecommunications

Logistics and Transportation

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Collections

Compliance

Risk Management

Corporate Secretarial

Business Operations

Relevant Roles

Credit Controller

Financial Manager

Accounts Receivable Manager

Legal Counsel

Debt Recovery Specialist

Finance Director

Company Secretary

Credit Risk Manager

Collections Manager

Compliance Officer

Chief Financial Officer

Business Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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