Letter Of Intent For A Job Within The Same Company Template for Hong Kong

A Letter Of Intent For A Job Within The Same Company is commonly used in Hong Kong's corporate environment when an organization plans to transfer or promote an existing employee to a new role internally. This document serves as a formal communication tool between the employer and employee, typically issued before the final employment contract modification. It outlines the preliminary terms and conditions of the new position, including changes in responsibilities, reporting structure, compensation, and other relevant terms. The document must comply with Hong Kong's Employment Ordinance and related employment legislation, while also adhering to internal company policies. While not all aspects of the letter are legally binding, it represents a serious indication of the company's intentions and helps ensure clarity and transparency in the internal mobility process. This type of document is particularly important in Hong Kong's dynamic business environment, where internal transfers and promotions are common practices for talent retention and development.

1. Letter Header: Company letterhead, date, and internal reference number

2. Addressee Details: Employee's name, current position, and department

3. Subject Line: Clear indication that this is a Letter of Intent for internal transfer/promotion

4. Opening Statement: Formal confirmation of the company's intention to offer the new position

5. New Position Details: Title, department, and reporting relationship of the new role

6. Key Terms: Basic terms including proposed start date, salary, and any significant changes to employment conditions

7. Next Steps: Process for accepting the offer and timeline for response

8. Closing: Standard closing statement, signature block for authorized company representative