Intercompany Cost Plus Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Intercompany Cost Plus Agreement

"I need an Intercompany Cost Plus Agreement under Hong Kong law for our regional headquarters to provide IT and administrative support services to our local subsidiary, with a 5% markup and specific provisions for cybersecurity compliance."

Document background
The Intercompany Cost Plus Agreement is essential for multinational companies operating in Hong Kong that provide services between related entities within their corporate group. This document is particularly relevant when one entity provides administrative, technical, management, or other services to another group entity, with compensation structured on a cost-plus basis. The agreement must comply with Hong Kong's transfer pricing regulations, particularly the Inland Revenue Ordinance and DIPN 59, which require transactions between associated enterprises to be conducted at arm's length. The document typically includes detailed provisions for cost calculation methodologies, markup determination, service level requirements, and documentation obligations that satisfy Hong Kong tax authority requirements. It is commonly used in shared service arrangements, regional headquarters structures, and other intercompany service relationships where transparent and compliant pricing mechanisms are needed.
Suggested Sections

1. Parties: Identification of the service provider and service recipient entities

2. Background: Context of the agreement, relationship between parties, and purpose of the arrangement

3. Definitions: Key terms used throughout the agreement, including 'Cost Base', 'Mark-up', 'Services', etc.

4. Scope of Services: Detailed description of services to be provided under the agreement

5. Cost Calculation and Mark-up: Methodology for calculating the cost base and agreed mark-up percentage

6. Payment Terms: Billing frequency, payment timeline, currency, and payment methods

7. Documentation Requirements: Record-keeping obligations for transfer pricing compliance

8. Performance Standards: Quality standards and performance metrics for service delivery

9. Term and Termination: Duration of agreement and termination provisions

10. Representations and Warranties: Standard warranties regarding capacity and authority to enter agreement

11. Confidentiality: Protection of confidential information exchanged under the agreement

12. Governing Law and Jurisdiction: Specification of Hong Kong law and jurisdiction

13. General Provisions: Standard boilerplate clauses including amendments, notices, and entire agreement

Optional Sections

1. Intellectual Property Rights: Include when services involve creation or use of intellectual property

2. Data Protection: Include when personal data processing is involved in service delivery

3. Staff and Secondment: Include when staff are seconded or dedicated to providing the services

4. Insurance: Include when specific insurance coverage is required for service delivery

5. Regulatory Compliance: Include when services are subject to specific regulatory requirements

6. Force Majeure: Include when specific force majeure provisions are needed beyond standard provisions

7. Anti-Corruption: Include when required by group policy or regulatory requirements

Suggested Schedules

1. Schedule 1 - Services Description: Detailed breakdown of services to be provided

2. Schedule 2 - Cost Components: Detailed list of costs included in the cost base calculation

3. Schedule 3 - Mark-up Calculation: Methodology and examples of mark-up calculation

4. Schedule 4 - Service Levels: Specific performance metrics and service level requirements

5. Schedule 5 - Key Personnel: List of key personnel involved in service delivery

6. Schedule 6 - Transfer Pricing Documentation: Required documentation for transfer pricing compliance

7. Schedule 7 - Billing and Invoice Requirements: Specific requirements for invoicing and supporting documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Manufacturing

Technology

Professional Services

Retail

Healthcare

Telecommunications

Real Estate

Consumer Goods

Energy

Transportation and Logistics

Media and Entertainment

Relevant Teams

Legal

Finance

Tax

Compliance

Treasury

Commercial

Operations

Risk Management

Internal Audit

Corporate Secretarial

Relevant Roles

Chief Financial Officer

Tax Director

Legal Counsel

Transfer Pricing Manager

Finance Manager

Compliance Officer

Group Controller

Treasury Manager

Commercial Director

Operations Director

Head of Shared Services

Risk Manager

Financial Controller

Company Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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