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Group Release Form

Group Release Form Template for Hong Kong

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Key Requirements PROMPT example:

Group Release Form

"I need a Group Release Form under Hong Kong law for a series of outdoor adventure activities running throughout 2025, including rock climbing and kayaking, with specific provisions for emergency medical treatment and equipment usage."

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Document background
The Group Release Form is a critical legal instrument used in Hong Kong to manage risk and obtain necessary permissions when organizing group activities or events. It serves as a comprehensive document that combines liability waivers, media releases, and personal data consent forms into a single, efficient format suitable for multiple participants. The document must comply with Hong Kong's Personal Data (Privacy) Ordinance, Contract Law, and Control of Exemption Clauses Ordinance, making it particularly suitable for educational institutions, corporate events, sports activities, and entertainment programs. Organizations should implement this form when conducting any group activities where participant consent and risk management are essential, ensuring proper documentation of participants' acknowledgment of risks and their grant of necessary permissions.
Suggested Sections

1. Parties: Identification of the organization obtaining the release and the group participants

2. Background: Context of the activity or event requiring the release

3. Definitions: Key terms used throughout the form including 'Activity', 'Release', 'Media Content', etc.

4. Acknowledgment of Risks: Participant acknowledgment of understanding the risks involved in the activity

5. Release of Liability: Core waiver language releasing the organization from various forms of liability

6. Media Rights Release: Permission to capture, use, and distribute photographs, videos, and recordings

7. Personal Data Consent: Consent for collection and use of personal data in compliance with PDPO

8. Governing Law: Specification of Hong Kong law as governing law

9. Execution: Signature blocks and date fields for all participants

Optional Sections

1. Medical Release: Authorization for emergency medical treatment - include when activity involves physical risks

2. Parent/Guardian Consent: Additional section for minors requiring parent/guardian signature - include when participants may be under 18

3. Intellectual Property Rights: Additional IP-related provisions - include when participants might create content during the activity

4. Confidentiality: Non-disclosure provisions - include when activity involves access to confidential information

5. Insurance Declaration: Participant confirmation of personal insurance coverage - include for high-risk activities

6. Translation Declaration: Confirmation that form has been explained in participant's preferred language - include for multinational groups

Suggested Schedules

1. Schedule 1 - Participant Details: Table for collecting participant information including names, ID numbers, emergency contacts

2. Schedule 2 - Activity Description: Detailed description of the activity, including dates, locations, and specific risks

3. Schedule 3 - Medical Information Form: Optional form for relevant medical information and emergency contacts

4. Appendix A - Safety Guidelines: Document outlining safety procedures and guidelines for the activity

5. Appendix B - Privacy Policy: Detailed privacy policy regarding handling of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Entertainment

Sports and Recreation

Media and Broadcasting

Event Management

Tourism and Hospitality

Corporate Training

Non-profit Organizations

Healthcare

Performing Arts

Relevant Teams

Legal

Risk Management

Operations

Human Resources

Events

Compliance

Administrative Services

Safety and Security

Program Management

Corporate Communications

Relevant Roles

Event Manager

Program Coordinator

Legal Counsel

Risk Management Officer

Compliance Manager

Operations Director

Human Resources Manager

Training Coordinator

Athletic Director

Education Administrator

Tour Guide

Project Manager

Corporate Events Coordinator

Activities Director

Safety Officer

Industries
Personal Data (Privacy) Ordinance (Cap. 486): Governs the collection, use, and handling of personal data in Hong Kong, ensuring proper consent and data protection measures are in place
Contract Law of Hong Kong: Based on common law principles, establishes requirements for valid contracts including offer, acceptance, consideration, and capacity to contract
Control of Exemption Clauses Ordinance (Cap. 71): Regulates the use and effectiveness of exemption clauses in contracts, including limitations on liability waivers
Civil Liability Law: Covers aspects of tort law and civil wrongs, relevant for understanding what rights are being waived in the release form
Copyright Ordinance (Cap. 528): Governs intellectual property rights, particularly relevant if the release includes permissions for using images, videos, or recordings of participants
Age of Majority Ordinance (Cap. 410): Defines the legal age of majority (18 years) in Hong Kong, crucial for determining capacity to sign release forms
Mental Health Ordinance (Cap. 136): Relevant for assessing capacity of individuals to enter into contracts and give valid consent
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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