General Reference Letter Template for Hong Kong

The General Reference Letter is a fundamental document in Hong Kong's professional landscape, typically issued upon the conclusion of employment or upon request during job searches. It serves as a formal testimony from an employer regarding an employee's work history, performance, and professional qualities. The document must comply with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and Defamation Ordinance, ensuring that all information provided is accurate, fair, and consensual. Reference letters are crucial for career advancement, job applications, and professional networking, providing potential employers with verified information about a candidate's work experience and capabilities. They may be requested by employees at any career stage and can be either general in nature or tailored for specific applications.

1. Letter Header: Company letterhead including full business details and date

2. Addressee Line: "To Whom It May Concern" or specific recipient details if known

3. Introduction: Writer's introduction and relationship to the employee

4. Employment Confirmation: Confirmation of employment period, position(s) held, and nature of work

5. Performance Overview: Brief description of the employee's key responsibilities and how they were executed

6. Character Reference: Commentary on the employee's personal qualities and work ethic

7. Closing Statement: Positive recommendation and contact information for further queries

8. Signature Block: Writer's name, position, and company details