End Of Contract Letter To Employee Template for Hong Kong

The End Of Contract Letter To Employee is a crucial document used in Hong Kong employment contexts when a fixed-term employment contract reaches its natural conclusion. This letter serves multiple purposes: it provides formal documentation of the employment termination, ensures compliance with Hong Kong's Employment Ordinance (Cap. 57), and clearly communicates all necessary information regarding the conclusion of employment. The document is essential for both employers and employees as it outlines final payments, benefits, property return procedures, and any continuing obligations. It helps prevent misunderstandings and potential disputes while providing a clear record of the employment relationship's conclusion. The letter must be tailored to meet specific requirements under Hong Kong employment law and should address all relevant statutory obligations including MPF arrangements and final payment calculations.

1. Letter Header: Company letterhead, date, and employee's contact details

2. Subject Line: Clear indication that this is an End of Contract letter

3. Opening Statement: Reference to the employment contract and confirmation of its natural expiration

4. Last Working Day: Clear statement of the final working day

5. Final Payment Details: Information about salary, unused annual leave, and any other entitlements

6. Company Property: Instructions regarding return of company property

7. MPF Information: Statement about handling of MPF benefits

8. Reference Letter: Information about providing a reference letter if applicable

9. Closing Statement: Expression of appreciation and good wishes

10. Signature Block: Company representative's signature, name, and position