Authorisation Letter For Collecting Documents Template for Hong Kong

An Authorization Letter For Collecting Documents is a crucial legal instrument in Hong Kong's business and personal affairs, used when an individual or organization needs to delegate the authority to collect important documents to another party. This document type is particularly relevant in situations where the original party cannot personally retrieve documents due to various constraints such as time, location, or physical inability. The letter must clearly specify the authorizer's details, the authorized person's information, and the specific documents to be collected, while complying with Hong Kong's legal framework, including personal data protection requirements. Common use cases include collecting official documents, legal papers, medical records, or business documents. The authorization can be time-limited or specific to certain documents, providing a secure and legally recognized way to delegate document collection authority.

1. Letter Header: Date, recipient organization/person's name and address

2. Subject Line: Clear indication that this is an authorization letter for collecting documents

3. Authorizer Details: Full name, ID/passport number, contact details of the person giving authorization

4. Authorized Person Details: Full name, ID/passport number, contact details of the person being authorized

5. Authorization Statement: Clear statement of authorization and its purpose

6. Document Details: Specific list or description of documents to be collected

7. Validity Period: Clear statement of when the authorization starts and expires

8. Signature Block: Space for authorizer's signature, date, and witness signature if required