Severance Package Letter Template for England and Wales

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Key Requirements PROMPT example:

Severance Package Letter

"I need a Severance Package Letter for a senior software engineer being made redundant, offering 3 months' pay plus benefits continuation, with the termination date set for March 15, 2025, and including non-compete provisions for 6 months."

Document background
A Severance Package Letter is utilized when an employment relationship is being terminated, typically in situations of redundancy, mutual agreement, or organizational restructuring. The document, governed by English and Welsh law, provides comprehensive details of the severance arrangement, including financial compensation, benefit continuations, and any post-employment obligations. It ensures compliance with UK employment legislation while protecting both employer and employee interests. The letter typically includes statutory payments, any enhanced packages, treatment of benefits, and tax implications. This document is crucial for maintaining clear communication and legal compliance during employment termination.
Suggested Sections

1. Opening Details: Date, employee name, address, and company letterhead

2. Termination Date: Clear statement of when employment ends and last working day

3. Payment Details: Breakdown of severance amount, including statutory and enhanced payments, payment timing and method

4. Notice Period: Treatment of notice period (payment in lieu or working notice)

5. Tax Treatment: Explanation of tax implications and treatment of different payment components

6. Outstanding Payments: Details of salary, accrued holiday pay, expenses, and other amounts owed

7. Company Property: Requirements for returning company property and timeline

8. Closing Statement: Expression of gratitude and signature blocks

Optional Sections

1. Benefits Continuation: Details of any benefits extending beyond termination date, including health insurance, life insurance, or other perks

2. Reference Provision: Terms and conditions regarding the provision of employment references

3. Non-Compete Clauses: Post-employment restrictions and obligations regarding competition and solicitation

4. Outplacement Support: Details of any career transition or outplacement services being offered

5. Confidentiality Obligations: Reminder of ongoing confidentiality obligations and handling of sensitive information

Suggested Schedules

1. Payment Calculation Schedule: Detailed breakdown of all payment components including statutory redundancy pay, ex-gratia payments, and other entitlements

2. Benefits Summary: Comprehensive list of benefits, their continuation periods, and termination dates

3. Settlement Agreement: If applicable, the formal settlement agreement requiring separate legal advice

4. Company Property Checklist: List of company property to be returned including equipment, access cards, and documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing statutory redundancy pay calculations, notice period requirements, and protection against unfair dismissal

Equality Act 2010: Legislation ensuring protection against discrimination and requiring severance terms to avoid discrimination based on protected characteristics

Age Discrimination Regulations: Specific regulations concerning age-related severance calculations and prevention of age-based discrimination in severance terms

National Insurance Contributions Act 2014: Legislation governing tax implications of severance payments and determining taxable/non-taxable portions

Income Tax (Earnings and Pensions) Act 2003: Covers the £30,000 tax-free threshold for genuine redundancy payments and tax treatment of different payment elements

Working Time Regulations 1998: Legislation governing accrued holiday pay calculations and treatment of unused annual leave in severance situations

ACAS Code of Practice: Guidelines for following proper procedures and ensuring fairness in the severance process

GDPR and Data Protection Act 2018: Regulations concerning the handling of personal data and privacy considerations in severance documentation

Companies Act 2006: Legislation covering director-specific obligations and corporate governance requirements in severance situations

Settlement Agreement Legislation: Legal framework governing settlement agreements, including requirements for independent legal advice

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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