Security Deposit Demand Letter Template for England and Wales

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Key Requirements PROMPT example:

Security Deposit Demand Letter

"I need a Security Deposit Demand Letter for a three-bedroom house in London where the tenant has caused significant damage to kitchen appliances and hasn't paid the last month's rent, with a total claim amount of £2,500 to be submitted by March 2025."

Document background
The Security Deposit Demand Letter is a critical document in the English and Welsh residential letting process, typically issued at the end of a tenancy when the landlord identifies issues requiring deductions from the tenant's deposit. It must be drafted in accordance with current housing legislation, including the Housing Act 2004 and Tenant Fees Act 2019. The letter should clearly state the reasons for deposit deductions, provide detailed calculations, and reference any supporting evidence. This document often serves as the first formal step in resolving deposit disputes and may be required if the matter proceeds to alternative dispute resolution or court proceedings.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the landlord/agent

2. Recipient's Details: Full name and address of the tenant

3. Property Details: Address of the rental property

4. Deposit Amount: Original deposit amount and protected amount

5. Reason for Deduction: Detailed explanation of claimed deductions

6. Payment Request: Specific amount requested and payment deadline

Optional Sections

1. Reference to Deposit Protection Scheme: Details of the scheme protecting the deposit - include when deposit is protected in a government-approved scheme

2. Evidence Reference: List of supporting documentation - include when additional evidence supports the claim

3. Alternative Dispute Resolution: Information about dispute resolution options - include when offering ADR as an alternative to court proceedings

Suggested Schedules

1. Inventory Check-out Report: Detailed report comparing property condition at start and end of tenancy

2. Photographic Evidence: Photos documenting damage or issues

3. Invoices/Quotes: Supporting documentation for claimed costs

4. Tenancy Agreement Extract: Relevant clauses from the tenancy agreement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Housing Act 2004: Primary legislation governing tenancy deposit protection schemes and requirements for landlords to protect deposits in authorized schemes.

Tenancy Deposit Protection Schemes Regulations: Regulations detailing prescribed information requirements and specific time limits for protecting deposits and providing information to tenants.

The Housing (Tenancy Deposits) (Prescribed Information) Order 2007: Statutory instrument specifying the exact information that must be provided to tenants regarding their deposit protection.

Landlord and Tenant Act 1985: Fundamental legislation outlining basic landlord obligations and relevant terms affecting security deposit claims.

The Tenant Fees Act 2019: Legislation that caps deposits at 5 weeks' rent (for annual rent under £50,000) and defines permitted and prohibited fees.

The Limitation Act 1980: Sets out time limits for making claims and statutory periods for enforcement of deposit-related matters.

Consumer Rights Act 2015: Legislation ensuring fair terms requirements and transparency obligations in tenant-landlord relationships.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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