Security Deposit Demand Letter Template for New Zealand

The Security Deposit Demand Letter is a critical document in New Zealand's property management and tenancy system, used when a landlord or property manager needs to formally request the return or retention of a security deposit (bond) at the end of a tenancy. This document must comply with the Residential Tenancies Act 1986 and related regulations, requiring specific information about the property, tenancy details, and clear justification for any deductions. The letter serves multiple purposes: it formally documents the demand, provides evidence for potential Tenancy Tribunal proceedings, and ensures transparency in the bond refund process. It should be used whenever there are disputes or specific claims against the bond, particularly when damage beyond normal wear and tear has occurred or when rent arrears exist. The document typically includes references to relevant legislation, detailed breakdowns of any deductions, and supporting evidence such as inspection reports or photographs.

1. Recipient Details: Full name and address of the landlord/property manager

2. Reference Information: Property address, tenancy dates, and bond reference number

3. Formal Demand Statement: Clear statement of the amount being demanded and legal basis for the demand

4. Background Context: Brief explanation of the tenancy end and reason for deposit withholding

5. Payment Details: Specific amount requested, payment method, and deadline

6. Legal Compliance Statement: Reference to relevant sections of the Residential Tenancies Act 1986

7. Closing and Signature: Formal closing, signature, and contact information