Relieving Letter For Terminated Employee Template for England and Wales

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Key Requirements PROMPT example:

Relieving Letter For Terminated Employee

"Need a Relieving Letter For Terminated Employee for our senior software developer who is leaving voluntarily, including specific mentions of ongoing intellectual property obligations and details about his unvested stock options that will expire on March 15, 2025."

Document background
A Relieving Letter For Terminated Employee is a crucial document used when employment relationship comes to an end in England and Wales. It serves multiple purposes: confirming the termination of employment, documenting the settlement of dues, acknowledging the return of company property, and providing necessary information for future employment. The document must comply with UK employment law, including the Employment Rights Act 1996 and related legislation. It typically includes employment duration, final payment details, and any continuing obligations. This document is particularly important for maintaining clear records and protecting both employer and employee interests.
Suggested Sections

1. Company letterhead and date: Official company letterhead with current date

2. Employee details: Full name, employee ID, designation of the employee

3. Termination confirmation: Clear statement of employment termination and effective date

4. Duration of employment: Start date and end date of employment

5. Final settlement details: Information about final salary, benefits, and outstanding payments

6. Company property return: List of company assets to be returned

7. Authorized signature: Signature of HR manager or authorized person

Optional Sections

1. Reference provision: Statement about providing employment references when company policy allows references

2. Non-compete reminder: Reminder of existing non-compete obligations when employee had signed non-compete agreement

3. Exit interview reference: Reference to completed exit interview when such interview was conducted

Suggested Schedules

1. P45 Form: Tax document showing earnings and tax paid to date

2. Final Settlement Statement: Detailed breakdown of final payment including salary, benefits, and deductions

3. Company Property Checklist: List of company property to be returned with acknowledgment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing notice periods, termination rights, final payment requirements, statutory entitlements, and unfair dismissal provisions

Equality Act 2010: Legislation ensuring non-discrimination, covering protected characteristics and equal treatment obligations in employment matters

Data Protection Act 2018 and UK GDPR: Regulations governing the handling of personal information, data retention requirements, and privacy considerations in employment records

Working Time Regulations 1998: Legislation covering outstanding holiday pay calculations and working hours considerations for final settlements

National Minimum Wage Act 1998: Law ensuring compliance with minimum wage requirements and related wage calculations in final payments

Income Tax Act 2007: Tax legislation governing final payment implications and P45 requirements for departing employees

Company Directors Disqualification Act 1986: Specific legislation applicable when the terminated employee held director positions

Trade Union and Labour Relations (Consolidation) Act 1992: Legislation covering collective agreements and trade union membership considerations in employment termination

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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