Employee Relieving Letter Template for England and Wales

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Key Requirements PROMPT example:

Employee Relieving Letter

"I need an Employee Relieving Letter for our senior software developer who is leaving on good terms after 5 years of service, with their last working day being March 15, 2025, and we want to include a positive reference statement and confirmation of completed project handovers."

Document background
The Employee Relieving Letter serves as a crucial document in professional employment relationships under English and Welsh law. It is typically issued when an employee leaves an organization, whether through resignation, retirement, or mutual agreement. The document formally acknowledges the completion of the employment period, confirms that all company properties have been returned, and certifies that all dues have been settled. This letter is particularly important as it often serves as a prerequisite for joining new employment and maintains compliance with UK employment regulations.
Suggested Sections

1. Company Details: Official company letterhead, address, and contact information

2. Employee Information: Full name, employee ID, designation, department

3. Date of Relief: Last working day and effective date of termination

4. Service Duration: Period of employment with joining and leaving dates

5. Clearance Statement: Confirmation of all dues settled and handover completed

Optional Sections

1. Performance Statement: Brief comment on employee's performance, used when providing a positive reference

2. Future Reference: Statement about providing references, included when agreed

3. Non-compete Reminder: Reminder of existing non-compete obligations, included if applicable

Suggested Schedules

1. Clearance Checklist: List of departmental clearances obtained

2. Benefits Statement: Summary of final benefits and payments

3. P45 Form: Tax document showing earnings and tax paid to date

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Rights Act 1996: Primary legislation covering basic employment rights, requirements for termination of employment, notice periods, and final payment requirements

Data Protection Act 2018 and UK GDPR: Legislation governing how personal information should be handled, what information can be included in the letter, and data retention requirements

Equality Act 2010: Ensures no discriminatory language is used and guarantees fair treatment in the termination process

Terms of Employment (Information to Employees) Regulations: Specifies requirements for providing written statements and mandatory information that must be included in employment documentation

Income Tax Act 2007 and Finance Acts: Legislation covering references to final tax calculations and P45 requirements

National Insurance Contributions Act 2014: Governs final National Insurance contribution considerations and requirements

Company Policies and Procedures: Internal HR policies and contractual obligations specific to the organization that must be considered in the relieving letter

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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