Relieving Letter For Contract Employees Template for England and Wales

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Key Requirements PROMPT example:

Relieving Letter For Contract Employees

"I need a Relieving Letter For Contract Employees to formally release a software developer who completed their 18-month project contract on March 15, 2025, including confirmation of completed project handover and return of company laptop."

Document background
The Relieving Letter For Contract Employees is a crucial document in the employment termination process under English and Welsh law. It is typically issued when a fixed-term contract reaches its natural conclusion or when both parties agree to early termination. The document serves multiple purposes: it officially confirms the end of employment, details the duration of service, acknowledges the completion of all clearances, and confirms that all financial settlements have been made. This document is particularly important for contract employees as it serves as proof of formal closure of employment and can be required for future employment verification.
Suggested Sections

1. Employee Details: Full name, employee ID, designation, and department

2. Employment Period: Start date and end date of employment

3. Confirmation of Release: Clear statement confirming end of employment relationship

4. Final Settlement: Confirmation of final payments and settlements

5. Company Property: Confirmation of return of company assets

Optional Sections

1. Performance Statement: Brief statement about employee's performance, used when providing a reference

2. Project Handover: Confirmation of project handover completion, used for project-based roles

3. Non-Compete Reminder: Reminder of existing non-compete obligations, used when applicable in original contract

Suggested Schedules

1. Final Settlement Statement: Detailed breakdown of final payment including salary, benefits, and deductions

2. Experience Certificate: Detailed work experience certificate when requested

3. Handover Documents: Project or role-specific handover documentation when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Rights Act 1996: Primary legislation covering basic employment rights, requirements for termination of employment, notice periods, and final payment obligations

Fixed-term Employees Regulations 2002: Specific regulations governing fixed-term contract workers, including equal treatment provisions and requirements for contract termination

Data Protection Act 2018 and UK GDPR: Legislation governing handling of personal information, requirements for data retention, and privacy considerations in employment documentation

Equality Act 2010: Legislation ensuring prevention of discrimination, fair treatment requirements, and protection of characteristics in employment matters

Income Tax Act 2007 and National Insurance Contributions Act 2015: Tax-related legislation covering obligations, final payment calculations, and P45 requirements for departing employees

Working Time Regulations 1998: Regulations governing holiday pay calculations and outstanding leave entitlements for terminating employees

National Minimum Wage Act 1998: Legislation ensuring final payments meet minimum wage requirements and proper compensation

Company Policies and Contractual Terms: Internal policies and original contract terms including notice period requirements and specific termination clauses that must be considered

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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