Key Holding Contract Template for England and Wales

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Key Requirements PROMPT example:

Key Holding Contract

"I need a Key Holding Contract for my retail chain of 5 stores in Manchester, with specific provisions for emergency response within 15 minutes and regular security patrols, to commence from March 2025."

Document background
The Key Holding Contract is essential for businesses and property owners requiring secure, professional management of their premises' keys. This contract, governed by English and Welsh law, ensures compliance with the Private Security Industry Act 2001 and related regulations. It is particularly relevant when organizations need 24/7 access management, emergency response capabilities, or meet insurance requirements. The agreement typically includes detailed provisions for key storage, access protocols, response times, and liability arrangements, while ensuring compliance with data protection and security industry standards.
Suggested Sections

1. Parties: Identifies the service provider and client with full legal details

2. Background: Context of the agreement and brief description of services

3. Definitions: Key terms used throughout the agreement including relevant legislation and standards

4. Services: Detailed description of key holding services and scope

5. Service Provider Obligations: Key responsibilities and commitments of the security company including compliance with relevant legislation

6. Client Obligations: Responsibilities of the client including access provisions and information requirements

7. Fees and Payment: Pricing structure and payment terms

8. Term and Termination: Duration of the agreement and termination provisions

9. Liability and Insurance: Liability limitations and insurance requirements

Optional Sections

1. Emergency Response Procedures: Detailed procedures for emergency situations and response protocols

2. Additional Services: Supplementary security services beyond basic key holding

3. Service Level Agreement: Specific performance metrics, response times and service standards

Suggested Schedules

1. Schedule 1: Property Details: List of properties covered and access points

2. Schedule 2: Key Register: Inventory of keys held and their purposes

3. Schedule 3: Fee Schedule: Detailed breakdown of charges and payment terms

4. Schedule 4: Emergency Contacts: List of authorized contacts and emergency numbers

5. Appendix A: Operating Procedures: Detailed procedures for key handling, storage, and response protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Private Security Industry Act 2001: Primary legislation regulating private security activities, requiring key holders to be licensed by the Security Industry Authority (SIA) and setting standards for security operations

Data Protection Act 2018 and UK GDPR: Legislation governing the handling of personal data and property information, including security of data storage, data sharing protocols, and privacy requirements

Health and Safety at Work Act 1974: Sets out safety procedures for key holders, risk assessment requirements, and worker protection measures

Occupiers' Liability Acts 1957 and 1984: Defines duty of care responsibilities, liability for incidents on premises, and access rights and restrictions

Consumer Rights Act 2015: Relevant for B2C contracts, setting out consumer protection measures and fair trading requirements

Unfair Contract Terms Act 1977: Regulates unfair terms in contracts and sets limits on what can be excluded or limited in contract terms

Supply of Goods and Services Act 1982: Establishes implied terms for the supply of services, including the requirement that services must be carried out with reasonable care and skill

Criminal Law Act 1977: Covers legal aspects of entering premises and prevention of unauthorized entry

BS 7984-1:2016: British Standard for key holding and response services, setting out industry best practices and recommended procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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