Flexible Working Contract Template for England and Wales

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Key Requirements PROMPT example:

Flexible Working Contract

"I need a Flexible Working Contract for a software developer who will be working remotely three days per week starting March 2025, with core hours of 10am-3pm and flexibility around the remaining hours to accommodate international client meetings."

Document background
The Flexible Working Contract has become increasingly important in modern workplace arrangements, particularly following recent shifts in working practices. This document is essential when formalizing alternative working patterns in England and Wales, ensuring compliance with the Employment Rights Act 1996 and related legislation. It should be used when establishing or modifying working arrangements that deviate from traditional office-based, nine-to-five patterns. The contract covers crucial elements such as working hours, location flexibility, communication protocols, and performance expectations while protecting both employer and employee interests.
Suggested Sections

1. Parties: Identifies employer and employee

2. Background: Context of flexible working arrangement and reference to relevant legislation

3. Definitions: Key terms used in the contract including 'flexible working', 'core hours', and 'workplace'

4. Working Pattern: Agreed flexible working hours, arrangements, and variations from standard working pattern

5. Location of Work: Specified workplace locations including home working if applicable and any requirements for office attendance

6. Remuneration: Salary, benefits structure, and any adjustments related to flexible working

7. Core Hours: Required hours of availability or contact, including any specific meeting times or collaborative periods

Optional Sections

1. Equipment Provision: Details of company equipment provided for remote working, including maintenance and insurance requirements

2. Communication Protocols: Specified methods and timing of communication, including response times and availability indicators

3. Performance Monitoring: Methods of measuring and reviewing work output, including KPIs and review periods

4. Trial Period: Terms of initial trial period for flexible working arrangement, including review process

Suggested Schedules

1. Schedule 1: Detailed Working Pattern: Specific days/hours of work including any rotation patterns or variations

2. Schedule 2: Equipment List: Itemized list of provided equipment and terms of use

3. Appendix A: Home Working Policy: Company policy regarding home working arrangements and requirements

4. Appendix B: Health and Safety Assessment: Risk assessment for alternative working locations and safety requirements

5. Appendix C: Data Protection Protocol: Specific requirements for handling sensitive data while working flexibly

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996 (Part 8A): Primary legislation establishing the statutory right to request flexible working and outlining the formal procedure for making and handling such requests

Equality Act 2010: Prevents discrimination in flexible working arrangements, particularly important for protected characteristics such as disability, pregnancy, and maternity

Working Time Regulations 1998: Governs maximum working hours, mandatory rest breaks, rest periods, and annual leave entitlements regardless of working pattern

Part-time Workers Regulations 2000: Ensures part-time workers receive comparable treatment to full-time workers and prevents less favorable treatment

GDPR and Data Protection Act 2018: Regulates the handling and protection of personal data related to working patterns and employee information

Health and Safety at Work Act 1974: Ensures workplace safety standards are maintained, particularly relevant for home working and alternative work location arrangements

National Minimum Wage Act 1998: Ensures workers receive at least the minimum wage regardless of their flexible working arrangement

ACAS Code of Practice: Provides practical guidance on handling flexible working requests and implementing flexible working arrangements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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