Employee Grievance Letter Template for England and Wales

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Key Requirements PROMPT example:

Employee Grievance Letter

"I need to draft an Employee Grievance Letter regarding ongoing workplace harassment from my line manager over the past three months, including specific incidents from January 2025, and I want to request a formal investigation and transfer to a different department."

Document background
An Employee Grievance Letter is a crucial workplace document used when formal complaints need to be raised within an organization. Under England and Wales law, employees have the right to raise grievances about their employment conditions, workplace relationships, or potential violations of their rights. The letter should be written after informal resolution attempts have been exhausted and must comply with the ACAS Code of Practice. It typically includes specific details about the complaint, relevant dates and events, supporting evidence, and the desired resolution. This document initiates the formal grievance procedure and may be important in potential employment tribunal proceedings.
Suggested Sections

1. Personal Information: Employee name, position, department, contact details

2. Date: Date of the grievance letter

3. Addressee Details: Name and position of recipient (typically line manager or HR)

4. Nature of Grievance: Clear description of the complaint or issue

5. Timeline of Events: Chronological description of relevant events

6. Desired Outcome: Clear statement of what resolution is sought

Optional Sections

1. Previous Actions Taken: Description of informal attempts to resolve the issue - include when prior attempts at resolution have been made

2. Witness Information: Details of any witnesses to events described - include when there are witnesses to support the grievance

3. Supporting Evidence Reference: Reference to any documents or evidence supporting the grievance - include when documentary evidence exists

Suggested Schedules

1. Supporting Documents: Copies of relevant emails, communications, or other documentary evidence

2. Witness Statements: Written statements from witnesses if applicable

3. Previous Correspondence: Copies of any previous relevant correspondence about the issue

4. Medical Certificates: If grievance relates to health issues or medical conditions - include when grievance involves health-related matters

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation establishing basic employment rights, including the right to raise grievances, definitions of unfair and constructive dismissal, and procedures for handling workplace disputes.

Equality Act 2010: Legislation protecting against workplace discrimination based on protected characteristics, covering harassment and victimization, particularly relevant for discrimination-related grievances.

ACAS Code of Practice on Disciplinary and Grievance Procedures: Quasi-legal guidance document providing practical framework for handling grievances. Non-compliance can lead to up to 25% increase in tribunal awards.

Health and Safety at Work Act 1974: Legislation establishing employer duties regarding workplace safety and health, relevant for grievances involving safety concerns or workplace conditions.

Data Protection Act 2018 and UK GDPR: Laws governing the handling of personal data during grievance processes and ensuring confidentiality of grievance proceedings.

Public Interest Disclosure Act 1998: Legislation protecting employees making protected disclosures (whistleblowing), relevant for grievances involving reporting of workplace malpractice.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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