Driver Reference Letter Template for England and Wales

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Key Requirements PROMPT example:

Driver Reference Letter

"I need a Driver Reference Letter for John Smith, who worked as our HGV driver from January 2025 to June 2025, focusing specifically on his excellent safety record and experience with refrigerated transport."

Document background

A Driver Reference Letter is a crucial document used when a professional driver is seeking new employment or when an organization needs to verify a driver's employment history and performance. Under English and Welsh law, this document provides essential information about the driver's work history, safety record, and professional conduct. The letter typically includes details about employment dates, types of vehicles operated, driving responsibilities, and safety record. Driver Reference Letters must comply with UK data protection regulations and employment law, ensuring accurate and fair representation while protecting both the reference provider and the driver.

Suggested Sections

1. Addressee Details: Full name and address of recipient organization requesting the reference

2. Driver Identification: Full name, date of birth, and relevant identification numbers of the driver being referenced

3. Employment Period: Specific dates of employment as driver, including start and end dates

4. Driving Responsibilities: Detailed overview of driving duties performed and types of vehicles operated

5. Safety Record: Statement about driving safety record and compliance with regulations

Optional Sections

1. Specific Performance Details: Additional section used when requested to provide detailed performance information about the driver's work history

2. Additional Qualifications: Section included when driver holds special certifications or qualifications relevant to driving duties

3. Reason for Leaving: Optional section included only if specifically requested and with driver's explicit consent

Suggested Schedules

1. Driving License Copy: Verified copy of current driving license attached as supporting documentation

2. Training Certificates: Copies of relevant training or qualification certificates as supporting evidence

3. Accident Report Summary: Summary of any accident reports, included only if requested and with explicit consent

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Reference Period
Subject Driver
Reference Provider
Reference Recipient
Driving License
Vehicle Categories
Safety Record
Professional Qualifications
Incident
Working Hours
Relevant Authority
Transport Operation
Competent Authority

Clauses

Identification
Employment Period
Position and Duties
Vehicle Operation
Safety Record
Conduct and Performance
Attendance and Reliability
Professional Qualifications
License Status
Training Completion
Confidentiality
Data Protection
Disclaimer

Relevant Industries

Relevant Teams

Relevant Roles

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Authors

Alex Denne

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