Security Deposit Return Form Template for Denmark

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Security Deposit Return Form

Document background

The Security Deposit Return Form is a crucial document used in Danish rental property management to formally document the return of a tenant's security deposit at the end of a lease term. This document is required under Danish rental law (Lejeloven) and must be completed when a tenancy ends and the deposit is being returned, whether in full or partially. The form includes detailed information about the property, the parties involved, the original deposit amount, any deductions made for damages or unpaid rent, and the final amount to be returned. It serves as both a calculation sheet and a legal record of the deposit return process, protecting both landlord and tenant interests. The document must comply with Danish regulations regarding deposit returns, including the statutory timeline for processing returns and the legitimate grounds for making deductions.

Suggested Sections

1. Property and Party Details: Identification of the rental property address, landlord's full details, and tenant's full details including contact information

2. Tenancy Information: Key dates including start and end of tenancy, original deposit amount paid, and reference to the original rental agreement

3. Deposit Calculation: Detailed breakdown of the deposit return calculation, including original deposit amount, any deductions with reasons, and final amount to be returned

4. Payment Details: Specification of how and when the deposit will be returned, including bank account details for transfer

5. Confirmation and Signatures: Declaration of agreement to the deposit return amount and terms, with spaces for both parties' signatures and date

Optional Sections

1. Disputed Items: Section to be included when there are contested deductions or disagreements about the deposit return amount

2. Partial Return Details: Used when the deposit is being returned in installments or when only a portion is being returned initially

3. Outstanding Utilities: Section for cases where final utility bills are pending and a portion of the deposit is being retained until final bills are received

4. Property Damage Details: Detailed section describing specific damage beyond normal wear and tear, including cost estimates for repairs

5. Forwarding Address: Section for tenant's new address if different from the rental property address

Suggested Schedules

1. Schedule A - Move-Out Inspection Report: Detailed inspection report documenting the condition of the property at the end of tenancy

2. Schedule B - Photographic Evidence: Photos documenting any damage or condition issues affecting the deposit return

3. Schedule C - Repair Cost Documentation: Copies of quotes, invoices, or receipts for any repairs or cleaning being deducted from the deposit

4. Schedule D - Utility Bill Statements: Copies of final utility bills or statements if relevant to deposit deductions

5. Appendix 1 - Original Deposit Receipt: Copy of the original deposit payment receipt or documentation

Authors

Relevant legal definitions

Clauses

Party Identification
Property Details
Deposit Amount
Inspection Results
Deduction Authorization
Payment Terms
Settlement Period
Documentation Requirements
Dispute Resolution
Bank Details
Signatures
Notice Period
Condition Assessment
Final Settlement
Legal Compliance

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