Direct Deposit Authorization Form Template for Denmark

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Direct Deposit Authorization Form

Document background
The Direct Deposit Authorization Form is a crucial document used in Danish employment relationships to establish electronic salary payments. It is required whenever a new employee joins an organization or when an existing employee needs to change their bank account details for salary deposits. The form must comply with multiple Danish regulations, including the Payments Act, Financial Business Act, and GDPR requirements. It captures essential information such as employee details, bank account information, and formal authorization for automatic transfers. The document is designed to protect both employer and employee interests while facilitating efficient salary payments through the Danish banking system. This form can be particularly important for international employees working in Denmark, often including dual-language options for clarity.
Suggested Sections

1. Employee Information: Essential personal details including full name, CPR number (Danish personal ID), and contact information

2. Bank Account Information: Details of the bank account for deposits including bank name, registration number (registreringsnummer), and account number (kontonummer)

3. Employer Information: Company details including company name, CVR number, and relevant department/payroll information

4. Authorization Declaration: Formal authorization statement permitting the employer to deposit funds into the specified account

5. Data Processing Notice: GDPR-compliant statement about how the personal and financial information will be processed and stored

6. Signature Block: Space for employee signature (wet signature or digital signature) and date

Optional Sections

1. Secondary Account Information: Optional section for specifying a secondary account for partial deposits, used when employee wants to split their salary between two accounts

2. International Bank Details: Section for IBAN and SWIFT/BIC codes, needed only for international bank accounts

3. Cancellation Terms: Optional section detailing the process for canceling or modifying the direct deposit authorization

4. Language Selection: Dual-language format (Danish/English) for international employees, include when form will be used for non-Danish speaking employees

Suggested Schedules

1. Information Privacy Notice: Detailed appendix explaining how personal and financial data is handled, stored, and protected in compliance with GDPR

2. Bank Account Verification Form: Optional appendix that may be required by some employers to verify bank account ownership

3. Digital Signature Instructions: Appendix providing instructions for digital signature if the form is to be signed electronically through NemID/MitID

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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