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Property Management Contract Agreement

Property Management Contract Agreement Template for Switzerland

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Key Requirements PROMPT example:

Property Management Contract Agreement

"I need a Property Management Contract Agreement for managing a portfolio of three commercial office buildings in Zurich, with a contract start date of March 1, 2025, including specific provisions for multi-site coordination and 24/7 emergency response services."

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Document background
The Property Management Contract Agreement is essential for establishing a formal relationship between property owners and professional property managers in Switzerland. This document is typically used when a property owner seeks to delegate the day-to-day management and maintenance of their real estate assets to a professional management company. It encompasses crucial elements required under Swiss law, including compliance with the Swiss Civil Code (ZGB) and Code of Obligations (OR), as well as relevant cantonal regulations. The agreement details service scope, financial arrangements, maintenance responsibilities, reporting obligations, and risk allocation. It's particularly important for ensuring clear accountability and professional standards in property management while protecting both parties' interests under Swiss legal framework.
Suggested Sections

1. Parties: Identification of the property owner and the property management company, including full legal names, addresses, and registration details

2. Background: Context of the agreement, including property details and purpose of the management arrangement

3. Definitions: Clear definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the property manager and duration of the agreement, including renewal terms

5. Scope of Services: Detailed description of property management services to be provided

6. Manager's Obligations: Specific duties and responsibilities of the property manager

7. Owner's Obligations: Responsibilities and obligations of the property owner

8. Financial Management: Terms for handling rent collection, expenses, accounts, and financial reporting

9. Fees and Compensation: Details of management fees, payment terms, and reimbursable expenses

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Termination: Conditions and procedures for terminating the agreement

12. Confidentiality: Obligations regarding confidential information

13. Notices: Requirements for formal communications between parties

14. Governing Law: Specification of Swiss law as governing law and jurisdiction

15. General Provisions: Standard legal provisions including severability, entire agreement, and amendments

Optional Sections

1. Emergency Services: Additional provisions for 24/7 emergency response services, used when the property requires round-the-clock coverage

2. Special Maintenance: Specific provisions for properties with unique maintenance requirements (e.g., historical buildings, luxury amenities)

3. Multi-Property Management: Additional terms for managing multiple properties under one agreement

4. Staff Management: Terms regarding on-site staff management, used when the property requires dedicated personnel

5. Development and Renovation: Provisions for managing property improvements or major renovations

6. Environmental Compliance: Special provisions for properties requiring specific environmental management

7. Marketing Services: Terms for marketing vacant units or properties, used for rental properties

8. Digital Services: Provisions for digital property management tools and platforms

9. Force Majeure: Specific provisions for handling unforeseen circumstances or emergencies

Suggested Schedules

1. Schedule A - Property Details: Detailed description of the managed property, including address, size, facilities, and specific features

2. Schedule B - Service Level Agreement: Detailed breakdown of services, response times, and performance metrics

3. Schedule C - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. Schedule D - Maintenance Schedule: Planned maintenance activities and frequencies

5. Schedule E - Required Insurance: Specific insurance requirements and coverage levels

6. Schedule F - Reporting Templates: Standard formats for financial and operational reports

7. Schedule G - Key Personnel: List of key contacts and responsible personnel from both parties

8. Schedule H - Emergency Procedures: Detailed emergency response procedures and contact information

9. Appendix 1 - Power of Attorney: Legal authorization for the property manager to act on behalf of the owner

10. Appendix 2 - Compliance Checklist: List of regulatory requirements and compliance procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Property
Services
Manager
Owner
Commencement Date
Term
Management Fee
Operating Expenses
Common Areas
Maintenance
Emergency Maintenance
Tenant
Lease Agreement
Service Providers
Building Rules
Operating Account
Reserve Fund
Property Income
Reporting Period
Business Day
Force Majeure
Confidential Information
Applicable Laws
Cantonal Regulations
Insurance Requirements
Security Deposit
Building Systems
Professional Standards
Performance Metrics
Service Level Requirements
Management Report
Accounting Records
Authorized Representative
Budget
Capital Expenditure
Common Facilities
Compliance Requirements
Emergency Services
Environmental Requirements
Fiscal Year
Gross Revenue
Improvements
Key Performance Indicators
Net Operating Income
Operating Procedures
Property Documents
Regulatory Authorities
Special Services
Termination Date
Working Hours
Clauses
Appointment
Term and Renewal
Scope of Services
Property Manager Duties
Owner Obligations
Financial Management
Fees and Compensation
Maintenance and Repairs
Emergency Services
Insurance Requirements
Liability and Indemnification
Compliance
Health and Safety
Environmental Protection
Reporting Requirements
Account Management
Staff Management
Confidentiality
Data Protection
Intellectual Property
Force Majeure
Termination
Assignment and Delegation
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendment
Notices
Authority and Representation
Non-Competition
Record Keeping
Service Level Standards
Tenant Relations
Property Access
Subcontracting
Risk Management
Performance Standards
Audit Rights
Anti-Money Laundering
Regulatory Compliance
Relevant Industries

Real Estate

Property Management

Facilities Management

Commercial Property

Residential Property

Hospitality

Retail Property

Industrial Property

Asset Management

Property Development

Building Maintenance

Real Estate Investment

Relevant Teams

Legal

Real Estate Operations

Property Management

Facilities Management

Asset Management

Maintenance

Finance

Compliance

Risk Management

Operations

Contract Administration

Property Services

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Asset Manager

Building Manager

Property Owner

Real Estate Investor

Portfolio Manager

Operations Manager

Maintenance Manager

Legal Counsel

Real Estate Administrator

Property Management Director

Facilities Director

Real Estate Operations Coordinator

Compliance Officer

Financial Controller

Property Services Manager

Industries
Swiss Civil Code (ZGB): Fundamental law governing property rights, ownership, and real estate matters in Switzerland
Swiss Code of Obligations (OR): Regulates contractual relationships, including mandate contracts typically used for property management agreements
Federal Act on the Acquisition of Real Estate by Persons Abroad (Lex Koller): Restrictions on foreign ownership of Swiss real estate, which may affect management contracts involving foreign parties
Swiss Tenancy Law (Art. 253-274 OR): Specific provisions governing landlord-tenant relationships, which property managers must comply with
Federal Act on Financial Market Infrastructures (FinfraG): Regulations regarding financial aspects of property management and payment handling
Federal Act on Money Laundering (AMLA): Compliance requirements for real estate transactions and property management involving financial transactions
Cantonal Building Laws: Local regulations governing building maintenance, safety standards, and property modifications
Federal Act on Environmental Protection (EPA): Environmental regulations affecting property management and maintenance activities
Swiss Professional Liability Law: Regulations governing the professional responsibility and liability of property managers
Data Protection Act (DPA): Requirements for handling personal data of tenants, owners, and other stakeholders in property management
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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