Salary Issue Complaint Letter Template for Germany

The Salary Issue Complaint Letter is a crucial document used in the German employment context when an employee needs to formally address salary-related concerns with their employer. This document becomes necessary when informal discussions have not resolved issues such as unpaid wages, incorrect salary calculations, missing bonuses, or other compensation-related disputes. It must comply with German labor law requirements and typically precedes any legal proceedings in German labor courts. The letter serves as documented evidence of the attempt to resolve the issue internally and may be required if the matter escalates to the works council or labor court. It should be written professionally, include all relevant employment and salary details, and clearly state the desired resolution while referencing applicable German employment laws and contractual obligations.

1. Sender's Details: Full name, employee ID (if applicable), position, department, and complete contact information

2. Date: Current date formatted according to German standards (DD.MM.YYYY)

3. Recipient's Details: HR department/manager's name, company name, and address

4. Subject Line: Clear indication that this is a formal salary complaint (e.g., 'Formal Complaint Regarding Salary Discrepancy')

5. Salutation: Formal greeting to the appropriate recipient

6. Employment Context: Brief overview of employment status, position, and duration of employment

7. Issue Description: Detailed explanation of the salary issue, including relevant dates and amounts

8. Legal Basis: Reference to relevant employment contract terms and applicable German labor laws

9. Previous Communications: Summary of any previous attempts to resolve the issue

10. Specific Request: Clear statement of the expected resolution and timeline

11. Closing: Professional closing statement with signature