Police Declaration Form Template for Germany

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Police Declaration Form

"I need a Police Declaration Form to report the theft of company laptops and mobile devices from our Berlin office that occurred on March 15, 2025, including detailed inventory lists and security camera footage references for insurance purposes."

Document background

The Police Declaration Form (Polizeiliche Erkl\u00e4rung) is a fundamental document in the German legal and administrative system, used when individuals or organizations need to formally document incidents, losses, or circumstances with police authorities. This form is particularly important for insurance claims, legal documentation, and official record-keeping purposes. It must comply with various German regulations including the Federal Police Act (Bundespolizeigesetz), state police laws (Polizeigesetze der L\u00e4nder), and data protection requirements under DSGVO. The document is designed to capture essential information such as personal details, incident descriptions, and relevant circumstances, while ensuring proper handling of sensitive data and maintaining official documentation standards. It serves as a crucial link between citizens, law enforcement, insurance companies, and legal entities.

Suggested Sections

1. Personal Information (Persönliche Angaben): Declarant's full name, date of birth, address, contact details, and identification document information

2. Date and Location: Specific date, time, and location details of the incident or matter being declared

3. Declaration Type: Classification of the declaration (e.g., loss report, theft report, witness statement)

4. Incident Details (Sachverhalt): Detailed description of the incident or matter being reported, including chronological sequence of events

5. Witness Information: Details of any witnesses to the incident, if applicable

6. Additional Circumstances: Any relevant circumstances or context surrounding the incident

7. Truth Declaration (Wahrheitsversicherung): Official declaration confirming the truthfulness of the provided information

8. Signature and Date: Space for official signature of the declarant and date of declaration

Optional Sections

1. Property Description: Detailed description of lost or stolen property, including serial numbers, value, and identifying features - used for loss/theft reports

2. Vehicle Information: Vehicle details including make, model, license plate, and VIN - used when the declaration involves a vehicle

3. Injury Description: Details of any injuries sustained - used in cases involving personal injury

4. Insurance Information: Details of relevant insurance policies - used when insurance claims may be involved

5. Previous Incidents: Information about related previous incidents - used when there is a history of similar events

6. Third Party Information: Details of other involved parties - used when the declaration involves other individuals or entities

Suggested Schedules

1. Photo Documentation: Photographs of damage, injury, or relevant scenes

2. Identity Documents: Copies of identification documents referenced in the declaration

3. Property Documentation: Ownership documents, receipts, or other proof of property

4. Supporting Evidence: Any additional documentation supporting the declaration (e.g., medical reports, witness statements)

5. Official Maps/Sketches: Diagrams or maps showing location of incident when relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Law Enforcement

Insurance

Legal Services

Security Services

Public Administration

Transportation

Retail

Banking and Finance

Healthcare

Education

Hospitality

Manufacturing

Real Estate

Relevant Teams

Legal

Security

Risk Management

Compliance

Human Resources

Operations

Administrative Support

Facilities Management

Fleet Management

Loss Prevention

Relevant Roles

Security Manager

Risk Management Officer

Compliance Officer

Legal Counsel

Insurance Claims Handler

Facility Manager

Human Resources Director

Loss Prevention Specialist

Safety Coordinator

Office Manager

Corporate Security Director

Fleet Manager

Asset Protection Manager

Operations Manager

Administrative Assistant

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