Intern Confidentiality Agreement Template for Germany

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Key Requirements PROMPT example:

Intern Confidentiality Agreement

"I need an Intern Confidentiality Agreement under German law for a tech startup that will be handling sensitive customer data and AI algorithms; the intern will be working in our R&D department starting March 2025."

Document background
The Intern Confidentiality Agreement is essential for organizations hosting interns in Germany who will have access to sensitive business information. This document should be implemented at the start of any internship where the intern may be exposed to confidential information, trade secrets, or proprietary data. It ensures compliance with German legal requirements, particularly the German Trade Secrets Act (GeschGehG) and data protection regulations (BDSG), while acknowledging the special status of interns under German employment law. The agreement typically includes definitions of confidential information, scope of confidentiality obligations, permitted uses, return of materials provisions, and duration of obligations, all tailored to be appropriate and proportionate for an intern's role.
Suggested Sections

1. Parties: Identification of the company and the intern, including full legal names, addresses, and registration details for the company

2. Background: Brief context of the internship relationship and purpose of the agreement

3. Definitions: Key terms used in the agreement, particularly defining 'Confidential Information', 'Trade Secrets', and 'Permitted Purpose'

4. Scope of Confidentiality: Detailed description of what information is considered confidential and protected under the agreement

5. Obligations of the Intern: Specific duties regarding handling, protecting, and non-disclosure of confidential information

6. Permitted Disclosures: Circumstances under which confidential information may be disclosed (e.g., legal requirements, court orders)

7. Return of Materials: Requirements for returning or destroying confidential materials upon completion of internship

8. Duration of Obligations: Time period for which confidentiality obligations remain in effect

9. Data Protection: Specific provisions regarding handling of personal data in compliance with GDPR/BDSG

10. Governing Law and Jurisdiction: Specification of German law as governing law and jurisdiction for disputes

Optional Sections

1. Intellectual Property Rights: Section covering ownership and handling of IP created during internship - include if intern will be involved in creative or technical work

2. Non-Competition: Restrictions on working with competitors - include only if proportionate and necessary, noting strict German limitations on such clauses

3. Remuneration Confidentiality: Specific provisions about maintaining confidentiality of compensation details - include for paid internships

4. Third Party Information: Specific provisions regarding confidential information belonging to third parties - include if intern will have access to client/partner data

5. Social Media Usage: Guidelines for social media posting related to internship - include if intern will have access to sensitive company information or client data

6. Security Protocols: Specific IT and physical security measures - include if intern will have access to highly sensitive systems or facilities

Suggested Schedules

1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information covered by the agreement

2. Schedule 2 - Approved Security Protocols: Specific procedures for handling confidential information

3. Schedule 3 - Information Systems Access: List of systems and databases the intern is authorized to access

4. Appendix A - Acknowledgment Form: Form for intern to sign confirming receipt and understanding of confidentiality obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Professional Services

Research & Development

Media & Entertainment

Pharmaceuticals

Automotive

Education

Consulting

Retail

Energy

Relevant Teams

Human Resources

Legal

Compliance

Training & Development

Recruitment

Corporate Services

People Operations

Relevant Roles

Intern

HR Manager

Legal Counsel

Internship Coordinator

Department Manager

Compliance Officer

HR Director

Training Manager

Recruiting Manager

General Counsel

HR Business Partner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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