Employment Transfer Letter Template for Germany

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Key Requirements PROMPT example:

Employment Transfer Letter

"I need an Employment Transfer Letter to move 50 IT employees from our German subsidiary to our newly created tech division following our corporate restructuring, with the transfer to take effect from March 1, 2025."

Document background
The Employment Transfer Letter is a essential document used in German business operations when an employee's contract needs to be transferred between legal entities, whether due to corporate restructuring, merger, acquisition, or internal reorganization. It must comply with strict German labor law requirements, particularly §613a BGB, which protects employees during business transfers. The document needs to include specific information about the reason for transfer, its legal and economic implications, and the continuation of employment terms. It must also inform employees about their right to object to the transfer. This letter serves multiple purposes: it fulfills legal notification requirements, provides transparency to employees, and documents the transfer process. The document is particularly important in Germany's employee-protective legal framework, where proper documentation and communication of employment changes are crucial for legal compliance.
Suggested Sections

1. Opening Details: Date, employee name, address, and formal greeting

2. Current Employment Reference: Reference to current employment relationship and position

3. Transfer Context: Explanation of the business reason for transfer and identification of new employer

4. Effective Date: Clear statement of when the transfer will take effect

5. Continuation of Terms: Confirmation that existing employment terms and conditions will be preserved

6. Key Employment Terms: Restatement of essential employment terms that will continue (position, salary, benefits, etc.)

7. Integration Information: Practical information about new workplace, reporting lines, and integration process

8. Legal Rights Notice: Mandatory information about employee's right to object to the transfer as per §613a BGB

9. Action Required: Clear instructions on what the employee needs to do (if anything) in response to the letter

10. Closing: Signature block, contact information for questions, and formal closing

Optional Sections

1. Changes to Terms: Only required if any terms of employment will change post-transfer, must detail specific changes

2. Works Council Reference: Include if a works council exists and has been consulted about the transfer

3. Collective Agreement Status: Include if there are changes to or continuity of collective agreement coverage

4. Integration Support: Details of any special support measures during transition, if applicable

5. International Aspects: Include if transfer involves cross-border elements or international assignments

Suggested Schedules

1. §613a BGB Information Sheet: Detailed information about the transfer as required by German law, including economic and legal implications

2. Current Employment Terms Summary: Overview of all existing terms and conditions being transferred

3. New Organizational Structure: Organization chart or description of new reporting relationships

4. Benefits Summary: Detailed overview of benefits package continuation or changes

5. Integration Timeline: Schedule of key dates and milestones in the transfer process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Professional Services

Healthcare

Retail

Telecommunications

Energy

Transportation

Construction

Education

Hospitality

Media and Entertainment

Pharmaceutical

Automotive

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Corporate Development

Mergers & Acquisitions

Personnel Administration

HR Operations

Corporate Communications

Industrial Relations

Relevant Roles

Human Resources Director

Legal Counsel

HR Manager

Employment Lawyer

HR Business Partner

Compliance Officer

HR Operations Manager

Corporate Restructuring Manager

M&A Integration Manager

Employee Relations Manager

HR Administrator

Personnel Officer

Chief Human Resources Officer

Legal Manager

HR Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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