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Authorization Letter Transfer Of Name

Authorization Letter Transfer Of Name Template for Germany

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Key Requirements PROMPT example:

Authorization Letter Transfer Of Name

"I need an Authorization Letter Transfer Of Name in German and English for my daughter who is studying abroad, authorizing my sister to handle my daughter's name change process with German authorities while we are overseas until March 2025."

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Document background
The Authorization Letter Transfer Of Name is a crucial document in German legal practice, used when an individual needs to delegate the authority to handle their name change process to another person. This delegation might be necessary due to various circumstances such as the grantor being abroad, having mobility issues, or requiring assistance with administrative procedures. The document must comply with German legal requirements, particularly the Civil Code (BGB) and Name Change Act (Namensänderungsgesetz). It typically requires notarization and contains specific elements including the grantor's current and intended new name, the representative's details, scope of authority, and duration of the authorization. This document is particularly important in situations involving international name changes, marriage-related name changes, or other legally justified name modification procedures in Germany.
Suggested Sections

1. Current Legal Name and Details: Full current legal name, date of birth, place of birth, and current address of the person granting authorization

2. Authorized Representative Details: Full name, address, and identification details of the person being authorized to handle the name transfer

3. Purpose and Scope: Clear statement of the authorization's purpose regarding name transfer and specific actions the representative is authorized to undertake

4. New Name Specification: Clear statement of the intended new name (if already determined)

5. Duration of Authorization: Specific timeframe for which the authorization is valid

6. Declaration of Sound Mind: Statement confirming the grantor is of sound mind and acting voluntarily

7. Date and Signature Block: Space for date, grantor's signature, and witness/notary attestation

Optional Sections

1. Reason for Name Change: Include when the name change reason needs to be documented for administrative purposes

2. Revocation Clause: Include when the grantor wants to explicitly retain the right to revoke the authorization

3. Special Instructions: Include when specific procedures or requirements need to be followed by the representative

4. Language Declaration: Include when the letter needs to be used internationally, confirming the understanding of content in relevant languages

5. Previous Names: Include when there have been previous name changes that need to be documented

Suggested Schedules

1. Identity Documentation: Copies of valid identification documents of both the grantor and authorized representative

2. Proof of Address: Recent proof of address documentation for both parties

3. Marriage Certificate: If the name change is marriage-related, attached as supporting documentation

4. Birth Certificate: Copy of the grantor's birth certificate as supporting documentation

5. Previous Name Change Documents: If applicable, documentation of any previous legal name changes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Legal Services

Public Administration

Banking and Financial Services

Insurance

Healthcare

Education

Human Resources

Immigration Services

Real Estate

Professional Services

Relevant Teams

Legal

Compliance

Human Resources

Administrative Services

Document Control

Records Management

Customer Service

Identity Verification

Public Services

Risk Management

Relevant Roles

Legal Counsel

Compliance Officer

HR Manager

Administrative Officer

Civil Registry Officer

Immigration Officer

Notary Public

Legal Administrator

Identity Verification Specialist

Document Control Officer

Records Manager

Public Services Administrator

Customer Service Representative

Bank Officer

Insurance Claims Officer

Industries
Bürgerliches Gesetzbuch (BGB) § 164-181: German Civil Code sections on agency and authorization (Vertretung und Vollmacht), which govern the legal basis for one person to act on behalf of another
Personenstandsgesetz (PStG) § 45-47: German Civil Status Act sections specifically dealing with name changes and name declarations
Namensänderungsgesetz (NamÄndG): Law on Change of Family Names and First Names, which provides the legal framework for name changes in Germany
Verwaltungsverfahrensgesetz (VwVfG) § 14: Administrative Procedure Act section on legal representation in administrative procedures
Datenschutz-Grundverordnung (DSGVO/GDPR): EU General Data Protection Regulation, which governs the handling of personal data in the authorization process
Beglaubigungsgesetz: Authentication Law governing the certification of signatures and documents, which may be required for the authorization letter
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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