Document background
Association Meeting Minutes are essential documents required for all German registered associations (eingetragene Vereine - e.V.) and non-registered associations. These minutes serve as the official record of meetings and are governed by the German Civil Code (BGB). They must be created whenever an association holds a general assembly or board meeting where formal decisions are made. The document records attendance, discussions, and most importantly, all formal resolutions and voting results. It's particularly crucial when decisions affect the association's registered status, such as changes to statutes or board membership, as these minutes must be presented to the local court (Amtsgericht) for registration. The minutes also serve as evidence of proper governance and can be important in potential legal disputes or audits.
